About the role To provide high level administrative and secretarial support to the Director. Manage diaries of Director and arrange meetings. Assist to organise the workflow and follow up actions delegated by the director.

Key responsibilities

- Provide administrative and secretarial support to the Director.
- Prioritise and ensure that reports, business papers and correspondence are dealt with efficiently and promptly.
- Maintain Director diary and organise travel and other related arrangements.
- Filing, preparation, collation and distribution of supportive documentation, notes and correspondence.
- Advise the Director of matters requiring personal attention, with associated deadlines, and preparing relevant documentation.
- Deal with matters requiring attention, or refer them to the appropriate person in the absence of the Director.
- Take notes or minutes of various Board, Executive Management, stakeholders and other meetings when required.
- Check agenda and supportive documents and notes.
- Identify and take any follow up action arising from the notes that are required.
- Train, mentor and supervise other support staff.

About you





- Proficiency in the use of Microsoft Office products, in particular Word, Excel, PowerPoint and Outlook, with accurate word processing and data entry skills.
- Excellent knowledge of administrative systems and procedures, and proficiency with office technology.
- Highly developed written communications skills and excellent attention to detail.
- Effective verbal communication and interpersonal skills, with the ability to liaise with people at senior executive positions.
- Ability to prioritise, organise and complete work within established deadlines, and to maintain a consistent level of professionalism.
- An ability to work unsupervised.
- A proactive approach to resolving queries and problems.
- Sensitivity to confidential matters.
- Previous experience in a similar role.
- Certificate in business/office administration or Business School qualifications.

About us

Training Alliance Group is a major employment services and training provider in Western Australia and manages the following RTOs – ABV and MTACS.

📌 Executive Assistant (West Perth)
🏢 Training Alliance Group
📍 West Perth