Rare Opportunity/n Batchelor, NT | Flexible Hybrid Working | Full Time /n Are you an experienced administrator or governance professional looking for a broad role where you can work closely with senior leadership and contribute across corporate services?We are seeking an Executive Services Coordinator to join a regional council based in Batchelor. Working within the Corporate Services team, this position will provide high-level administrative and governance support across Council operations, supporting the CEO, senior management, Council and committees.

/n This is a varied role suited to someone who enjoys managing competing priorities and brings strong experience across executive administration, governance, meeting coordination, policy and compliance, records management and stakeholder engagement. /n In this position, you will: /n /n

- Coordinate Council and committee meetings, workshops and associated governance requirements.

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- Prepare, distribute and publish agendas, reports, minutes and supporting documentation.

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- Provide high-level administrative support to the CEO, senior management team and Council.

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- Maintain Council registers, records and public disclosure documentation.

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- Coordinate reporting deadlines and follow up actions arising from Council and committee meetings.

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- Assist with the development, review and implementation of policies and procedures.

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- Support strategic and corporate planning activities and associated reporting requirements.

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- Prepare and coordinate content for newsletters, web-based communications,



media releases and other Council communications.

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- Maintain accurate corporate records, archives and information management systems.

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- Assist with the planning and delivery of civic events, including Citizenship Ceremonies and community awards.

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- Provide administration support across permits and registers associated with Council services.

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- Provide oversight and support across rates administration, accounts payable and accounts receivable when required.

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- Support effective governance and compliance across a diverse regional council environment.

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/nTo be successful in this role, you will ideally bring:/n /n

- Strong senior administration, executive support or governance experience.

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- Previous experience supporting a Council, board, committee or senior management team.

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- Experience coordinating formal meetings, including agendas, reports, minutes and action items.

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- Strong document preparation, records management and data administration skills.

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- Experience developing or reviewing policies, procedures and corporate documentation.

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- Robust organisational and time management skills with the ability to manage a complex workload.

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- Excellent written and verbal communication skills.

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- Confidence engaging with senior stakeholders and working across different business areas.

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- Strong digital and business systems capability.

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- Experience supervising or supporting a diverse team.

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- A high level of initiative, judgement and problem-solving ability.

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- Previous local government experience or knowledge of NT local government legislation would be highly regarded.

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/nMandatory requirements/n /n

- Current NT Driver Licence.

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- Current Police Check.

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- Current Ochre Card.

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/nWhat you'll get in return/n /n

- Full-time opportunity based in Batchelor, NT.

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- Flexible hybrid working arrangements.

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- Broad and varied position across executive services, governance and corporate administration.

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- Opportunity to work closely with senior leadership and contribute across key Council functions.

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- A role offering exposure across governance, finance administration, policy, compliance and community activities.

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/nIf you are an experienced administrator looking for your next opportunity within a regional council environment, apply now or contact Hays for a confidential discussion. /n

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/nBrianny Johns/n

/nAssociate Consultant | Hays Recruitment/n

/nP: 08 8943 6063E: [email protected]/n

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/nTamara Monzon-Yates Hays Recruitment/n

/nE: [email protected]/n

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📌 Executive Services Coordinator (Darwin)
🏢 Hays
📍 Darwin