About the role

Part time, home-based Administrator helps deliver the Institute's globally renowned Study Programme and Examinations. The successful candidate will be a highly organised person, with experience in administration and/or events management, who is a friendly and self-assured team player, confident in all areas of this varied and flexible role. Institute activities take place principally in Adelaide.

The Institute's head office is in London, so this role would suit someone looking for a home-based job with very flexible and limited hours. Some limited international travel may be required – for example for a bi-annual study programme meeting.

This is not a full-time role, but the Administrator will deal on an ad hoc basis with enquiries from students, prospective students, and Masters of Wine throughout the year.

Specific responsibilities include helping with the delivery of the annual IMW Exams, in June each year, the annual Australasian MW student Seminar (November), organising course days and IMW Events. A big part of this role in the first six months, will be supporting the delivery of the IMW International Symposium which is taking place in Adelaide, April 2027.

The role involves the occasional moving of cases of wine, with the handling of both sealed and open wine.

Key responsibilities

- Respond to student enquiries and act as point of contact for all Australasian MW students in relation to seminars/exams/course days, events, accommodation, flights etc.





- Help with recruitment activities for prospective candidates, for example at Introductory Courses

- Research and organise venue and all logistics for the annual Seminar and course days including MW assistance, catering, hire of equipment, seeking various quotes and booking selected accommodation, flights for MWs, dinners and entertainment

- Ensure wine shipments are processed, received, and delivered accurately

- Source any extra wines for focus tastings and courses (liaising with head office and relevant MWs)

- Produce, photocopy and distribute all student and MW seminar and course day documentation and presentations as directed by IMW office and relevant MWs

- Plan examination logistics with MWs and London team, organise venue and all logistics for Exams including MW assistance, equipment, accommodation, flights for MWs, dinners

- Prepare and print all exam documentation for students and MWs

- Help organise events – venue, MW help, wine logistics, suppliers, tasting booklet, promotion and ticketing etc

- Prepare monthly bank reconciliations and financial reporting to the UK including end of UK Financial Year

- Support delivery of IMW symposium

About you

- Experience in Word, Excel and Outlook is essential
- An interest in wine is essential

- Ideally completed WSET Level 2 or equivalent

- Able to work on their own initiative

- Robust writing skills

- Respect the need for confidentiality

- Fluent written and spoken English is essential

📌 IMW Australasia Administrator (Adelaide)
🏢 Institute of Masters of Wine
📍 Adelaide