Entry-Level Prospect | Casual or Permanent for the Right Candidate/n We are seeking a Junior Facilities Administration Assistant to join our Facilities Management team. /n /n This is an excellent opportunity for a recent high school graduate or entry-level candidate looking to gain practical experience in administration, facilities management and business operations. /n /n You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.

About the Role/n Your responsibilities will include: /n /n

- Assisting with SimPRO scheduling and work orders

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- Communicating with contractors regarding scheduled works and job requirements

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- Assisting with the administration of maintenance requests across multiple sites

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- Processing, checking and accurately distributing invoices

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- Amending and correcting invoices where required

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- Following up contractors for outstanding information, documentation or completed works

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- Uploading and maintaining contractor compliance documentation in Operandio

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- Maintaining accurate records and ensuring information is entered correctly into all relevant systems

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- Assisting the Facilities team with general administration and data entry

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- Responding to emails/calls

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- Communicating professionally with stores, contractors and internal team members

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- Providing general administrative support to the Facilities Management team

/n About You/n We are looking for someone who is: /n /n

- Highly organised and extremely detail-oriented

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- Confident using computers and able to learn new software

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- Proficient in Microsoft Office Suite, including Outlook, Word and Excel

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- Comfortable working with emails, documents, spreadsheets and online systems

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- A clear and professional communicator who understands appropriate workplace communication standards

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- Reliable, punctual and willing to learn

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- Able to follow processes and instructions accurately

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- Comfortable asking questions when they are unsure

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- Able to manage multiple tasks and stay organised

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- Professional and confident

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- Someone who takes pride in getting the details right

/n /n Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate. /n /n However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards. The Systems/n You will receive training in the systems we use, including: /n /n

- SimPRO – maintenance and contractor scheduling

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- Operandio – compliance and document management

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- Microsoft Office Suite

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- Email and other relevant business systems

/n What We Offer/n /n

- Entry-level prospect with full on-the-job training

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- Gain experience in facilities management, administration and business operations

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- Work alongside an experienced Facilities team

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- Casual employment initially, with the opportunity for permanent employment for the right candidate

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- Opportunity to develop your administrative and systems skills within a growing business

/n Who Would Suit This Role?/n This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn. /n /n You don’t need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you’re someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we’d love to hear from you. /n

📌 Junior Facilities Administration Assistant (Townsville)
🏢 Ottos Group
📍 Townsville