Assistant Property Manager / Receptionist

Join Our Amazing Team at Alex Scott & Staff Pakenham!

Looking for a role where no two days are the same and you can be part of a genuinely great team?

At Alex Scott & Staff Pakenham, we're more than just a real estate office. We're an energetic, supportive and down-to-earth team that takes pride in what we do, supports each other and enjoys having fun along the way.

This is a varied and hands-on full-time position where you'll be the first point of contact for our clients while providing valuable support to both our Sales and Property Management teams.

We're looking for an organised, proactive and customer-focused Assistant Property Manager / Receptionist who enjoys working with people, loves variety and is eager to learn and grow within the real estate industry.

Whether you're already working in real estate or you're looking to take the next step from administration, reception or customer service, this could be the chance you've been looking for.

What You'll Be Doing

Greeting clients and creating a welcoming first impression.

Managing incoming phone calls, emails and office enquiries.

Assisting with the day-to-day management of a residential property portfolio.

Building and maintaining strong relationships with rental providers and renters.

Coordinating maintenance requests and liaising with tradespeople.

Conducting routine inspections and preparing detailed inspection reports.

Assisting with leasing administration and tenancy documentation.





Providing exceptional customer service while supporting the Property Management team with a variety of administrative tasks.

Uploading photos and text into Box & Dice for new sales listings

Updating our window display

Registering sales keys & updating as necessary

Updating sale price & description as necessary

Diarising settlement dates and arranging the board to be removed & getting

the settlement gift

Other small sales related admin things as directed by Sales agent

What We're Looking For

Excellent administrative and organisational skills with strong attention to detail.

A natural problem solver who can think on their feet and confidently handle challenges as they arise.

The ability to remain calm, organised and perform well under pressure in a busy workplace.

Outstanding communication and relationship-building skills.

A positive attitude, willingness to learn and a team-first mindset.

Holds, or is willing to obtain, an Agent's Representative Certificate

Previous experience in residential property management or real estate is preferred but not essential. We're happy to invest in the right person who has the skills, attitude and enthusiasm to build a successful career in the industry.

Why Join Alex Scott & Staff Pakenham?

Be part of a vibrant and genuinely supportive team.

Work in a positive office culture where everyone helps each other succeed.

Enjoy variety, autonomy and opportunities to continue developing your career.

Work with an established and respected local real estate brand.

Competitive salary based on experience.

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📌 Assistant Property Manager / Receptionist (Melbourne)
🏢 Alex Scott & Staff
📍 Melbourne