WARM Health Collective is on the lookout for a Full/Part Time, Medical Receptionist extraordinaire, who is responsible for supporting the effective day-to-day administrative operations. This includes coordinating patient enquiries, managing clinician schedules, supporting referral and intake processes, and maintaining accurate administrative and billing systems.

The role plays a key role in ensuring patients, referrers, and clinicians experience a responsive, organised and compassionate service environment within a specialist mental health setting.

Key Responsibilities

- Managing incoming phone and email enquiries from patients, referrers and healthcare providers
- Coordinating appointments and managing clinician diaries
- Processing referrals and supporting patient intake and onboarding
- Managing patient waitlists and appointment follow-up
- Medicare billing, invoicing and receipting
- Liaising with GPs, specialists and other healthcare providers as required
- Preparing and managing clinical correspondence
- Maintaining accurate electronic medical records
- Supporting clinicians with administrative workflow
- Maintaining confidentiality of patient information in accordance with privacy legislation
- Assisting with general front-of-house and practice operations




- Supporting implementation of administrative systems and processes where required
- Any other reasonable duties as directed by Practice Manager or Clinical Director

Selection Criteria

Essential

- Experience working in a healthcare environment
- Strong organisational skills and attention to detail
- Excellent written and verbal communication skills
- Experience using Xestro practice management software
- Ability to manage competing priorities in a busy clinical setting
- Professional and compassionate approach to patient interaction
- Ability to work independently and as part of a small multidisciplinary team
- Experience working within a mental health setting
- Familiarity with Medicare billing processes
- Competent using Microsoft Office 365 including WORD, Excel and SharePoint

Licenses, Registrations and Qualifications Relevant administrative experience in a healthcare setting essential.

Additional Information

This outlines the general nature and responsibilities of the role and is not intended to be an exhaustive list of duties. The successful applicant may be required to undertake other duties as reasonably requested, in line with the development of the role and the needs of the service.

Job share for the right candidates will be considered.

📌 Medical Receptionist (Collingwood)
🏢 WARM Health Collective
📍 Collingwood