Office Coordinator & Project Administrator | Melbourne CBD | 6-Month Contract/n Your new company /n An exciting opportunity has become available to join a leading infrastructure organisation supporting a major project in Melbourne. Working within a dynamic and cooperative team environment, this role will see you provide a combination of office coordination, project administration and team support to a large multidisciplinary project team. This is a varied position suited to someone who enjoys taking ownership, building relationships and ensuring the smooth day-to-day running of a busy office.

Whether your background is in office coordination, project administration, team administration or executive support, this role offers the opportunity to gain valuable exposure within a major infrastructure environment and work alongside industry-leading professionals. /n Your new role /n Key Responsibilities /n /n

- Coordinate the day-to-day operations of a busy project office.

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- Organise meetings, workshops and team events.

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- Support onboarding and mobilisation of new team members.

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- Provide administrative support across project, commercial and technical teams.

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- Assist with document preparation, formatting and management.

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- Maintain project records, reports and documentation.

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- Administer time sheets and reporting processes.

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- Support SharePoint administration and document access requests.

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- Coordinate office supplies, facilities and general office requirements.

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- Build strong working relationships across a diverse stakeholder group and act as a key point of contact within the team.

/n What you'll need to succeed /n

/nTo be successful, you will bring:/n

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- Previous experience in an Office Coordinator, Project Administrator, Team Administrator, Executive Assistant or similar support role.

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- Exceptional organisational skills and the ability to manage competing priorities.

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- Strong communication and stakeholder management skills.

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- High attention to detail and a proactive approach to problem-solving.

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- Intermediate to advanced Microsoft Office skills.

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- Experience with SharePoint or document management systems would be advantageous.

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- The ability to work autonomously, take initiative and contribute positively to team culture. /n What you'll get in return /n

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- Opportunity to support a major infrastructure project.

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- Diverse role with a mix of office coordination and project administration responsibilities.

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- Collaborative, professional and supportive team environment.

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- Melbourne CBD location.

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- Full time & fully Office-Based /n What you need to do now /n

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/nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now./n

/nIf this job isn't quite right for you, but you are looking for a current position, please contact us for a confidential discussion on your career./n

/n#3018758/n

📌 Office Coordinator & Administrator (Melbourne)
🏢 Hays
📍 Melbourne