This is a remote position.

**PERMANENT AU DAYSHIFT, REMOTE

Administration & Accounts Support** Role: Full-Time Role (40 hours

VA Rate: $10-$12 AUD per hour

START ASAP Role Purpose

- Additional full-time staff member to support the client directly in her business
- Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems .

Qualifications Key Candidate Qualifications

- CPA qualified
- Strong accounting and finance background
- ISO experience

1. Finance & Accounts

- Bookkeeping
- Payroll, including Single Touch Payroll (STP) and superannuation
- Weekly and monthly invoice batching
- Experience with Xero
- BAS and GST preparation
- Budgeting and cash flow management
- Separate financial reporting for each centre
- Fee collection, debt follow-up, and payment plans

2. Childcare Administration

- Childcare administration experience across multiple sites

- Child enrolments

- Waitlist management

- New family orientation
- Child Care Subsidy (CCS) administration

- PRODA

- Enrolment notices

- Occupancy tracking and reporting
- Robust software skills, particularly OWNA

3. Policy, Compliance & Regulatory

- Policy and compliance administration

- Strong knowledge of

- National Quality Framework (NQF)

- National Quality Standard (NQS)
- Education and Care Services National Law & Regulations
- Support with Assessment & Rating preparation
- Quality Improvement Plans ( QIPs )




- Notifications and correspondence with the NSW Department of Education via NQA IT System

- Maintain

- Staff qualifications

- Certificates

- WWCC registers
- Monitor staff-to-child ratios and rostering compliance
- Understanding of the Children’s Services Award and relevant employment obligations
- Privacy and record-keeping compliance

4. Communication

- Excellent written and spoken English
- Comfortable writing and sending emails to parents and staff
- Calling parents and staff when required
- Professional and warm communication with families
- Diligent and reliable follow-up

5. Executive Support, HR & Systems

- Act as Executive Assistant to Christine

- Diary management

- Meeting management

- Staff recruitment support

- Staff onboarding
- Record-keeping
- Develop systems, processes, and procedures that work consistently across both centres

- Create flowcharts
- Advanced Microsoft Office , particularly Excel
- Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills. Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA , rather than being purely an accountant.

📌 PERMANENT AU DAYSHIFT, REMOTE - Administration & Accounts Support (Australia)
🏢 Scale-X Solutions
📍 Australia