- Leading Adelaide Law Firm

- 6 months contract

- CBD Location

An exciting new 6 months contract role has arisen for a Practice Administrator at one of Adelaide's leading law firms. Based in their CBD office, the Practice Administrator serves as a central operational coordinator responsible for ensuring the smooth day-to-day functioning of the law firm's administrative, facilities, and support services. This role acts as a bridge between multiple business functions, supporting everything from office operations to IT coordination and executive assistance.

This Practice

Administrator requires strong organisational skills, vendor management capabilities, and the ability to coordinate across multiple departments to maintain a professional and well-functioning office setting.

Key Responsibilities

1. Office Administration & Operations

- Day-to-day coordination of office operations

- Management of internal forms, organizational charts, and office layouts

- Coordination of office moves and onboarding logistics for new staff

- Management of stationery, marketing collateral, and confidential waste bins

- Support at company functions regarding technical facilities

1. Facilities Management (Adelaide & Sydney)

- Liaison with building management and service providers for maintenance, repairs, installations and car parking

- Coordination of emergency evacuation compliance and first aid (in collaboration with HR)

- Management of security fobs

- Maintenance of WHS compliance

1. Vendor & Subscription Management

- Management of all firm subscriptions (LEAP, Lexis Nexis, CCH, Wolters Kluwer, Sponsorships, Business SA, Tax Institute, Property Council of Australia)

- Subject Matter Expert on archiving services, support for users of archiving service, management of archiving vendor relationship

- Management of courier services and office equipment

1. Practice Management System (PMS) Support

- Matter opening and conflict checking

- Recording referrals and managing related reporting





- Terms of Engagement compliance

- Database administration including client records, matter closures, and document archiving AML/CTF Compliance Support

- Implementation of compliance processes at file opening stage

- Maintain proficiency in AML software and processes to support firm compliance 6.

Technology

Support

- Administration of LEAP, Nitro, and other software licenses

- Administration of website access through Last Pass

- Training on Outlook and LEAP for new starters

1. Executive Assistant Support

- Provide EA support for identified Directors and fee earners

- Monthly invoicing for allocated Directors

- Reception coverage as required 8.

Stakeholder

Engagement

- Build and maintain effective relationships with internal and external stakeholders.

- Communicate clearly and professionally across multiple channels.

1. Continuous Improvement

- Identify opportunities to improve systems, processes, and service delivery.

- Contribute to innovation and organisational initiatives.

Skills &

Experience Essential

- Experience in a legal practice area, with a solid understanding of legal terminology, procedures, and co-ordination of administrative and facilities services to support a well-functioning office.

- Experience managing day-to-day administrative functions, including scheduling, correspondence, and document management.

- Excellent organisational, communication and interpersonal skills. o Clarity and precision: Communicates information clearly and concisely, ensuring all stakeholders understand the key messages.

- Active listening: Practices active listening to understand the perspectives and needs of team members and stakeholders.

- Self-awareness: Regularly seeks feedback on their own performance from across the organisation and demonstrates awareness of knowledge gaps.

- Ability to manage competing priorities

- Adaptability and resilience.

- Proficiency with relevant systems and technology (including MS 365 and Legal Practice Management Software)

- High level of integrity and professional ethics

📌 Practice Administrator (Adelaide)
🏢 Jackson People Solutions
📍 Adelaide