Company description

Department of Communities and Justice

Senior Executive Assistant

Location - Civic Tower, 66 Goulburn Street, Sydney, with flexible working arrangements available

Employment Type - Ongoing Fulltime

Salary - Clerk Grade 7/8 $116,981.00 - $129,492.00, Plus Superannuation and Leave Loading

Your role The Office of the Deputy Secretary, Courts, Tribunals and Service Delivery (CTSD) provides essential administrative and strategic support to the Deputy Secretary, including the provision of strategic advice, managing projects and implementing strategies to support the achievement of the Department's strategic and operational objectives.

What you'll do The Senior Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Deputy Secretary's achievement of organisational objectives.

In this role you will be required to:

- Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative support.
- Provide secretariat services for high level meetings as required.
- Assist in managing projects designed to review, monitor and improve the effectiveness of service delivery within the Division.
- Prepare, coordinate and review high level communications and briefing materials to support informed decision-making and stakeholder engagement.
- Monitor, implement and continuously improve administrative and record-keeping practices, systems and procedures within the Office of the Deputy Secretary to maximise efficiency and support the delivery of effective, high-quality outcomes.
- Developing an effective network of stakeholders to support and facilitate effective project management and implementation.
- Ensure the smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities to support the team as required.

What we're looking for

- You are a highly organised and proactive professional who thrives in a quick-paced environment.
- You will have excellent time management and communication skills,



with the ability to build strong relationships and work effectively with senior internal and external stakeholders while managing competing priorities.
- You will demonstrate sound judgement, discretion and initiative, with proven experience handling confidential information.
- The successful candidate will be adaptable, able to work both independently and collaboratively, proficient in Microsoft Office and record management systems, and committed to delivering high-quality outcomes within tight deadlines.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you. Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

What We Offer

We offer a variety of benefits, including:

- A challenging and rewarding career
- Flexible, autonomous work environment

- Competitive pay and conditions
- Training and development opportunities to build and maintain capabilities
- Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us. We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing,



disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) and an up-to-date resume (maximum 5 pages) outlining how you meet the requirements of the role.

Applications close 21st October 2026 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Melissa Marshall at [email protected].

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Matthew Oakley via [email protected].

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.

📌 Senior Executive Assistant (Sydney)
🏢 Department Of Communities And Justice
📍 Sydney