Summary:

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will possess exceptional communication skills, a keen eye for detail and the ability to handle multiple tasks simultaneously while maintaining confidentiality and professionalism.

Responsibilities:

Administrative Support
Plan, organise and manage Board and management team meetings, ensuring effective communication with Directors including preparing agendas, taking minutes and following up on action items.
Prepare correspondence, reports and presentations.

Communication
Serve as a point of contact between executives and internal/external stakeholders. Handle phone calls, emails and other communications with discretion and professionalism.

Project Management
Assist with project coordination including managing all projects in ClickUp, tracking progress, preparing reports and ensuring deadlines are met.
Coordinate cross-functional teams to ensure successful project completion.

Office Management
Oversee office supplies, equipment maintenance and other administrative tasks as needed.

IT




Work closely with our IT consultants to ensure the security and efficiency of organisational systems.
Manage onboarding and offboarding of staff.

People and Culture
Promote and nurture a positive and inclusive organisational culture.
Lead initiatives related to employee engagement, development and retention.
Manage uniforms including ordering and distribution.

Requirements
Proven experience as an executive assistant or similar role. Experience in the hospitality sector is a plus.
Exceptional organisational and time-management skills. Proficient in Google Workspace, Microsoft Office 365, ClickUp and familiarity with office management software.
Excellent verbal and written communication skills. Ability to interact effectively with all levels of the organisation.
Solid attention to detail and accuracy. Ability to handle sensitive information with discretion.
Ability to work independently, prioritise tasks and adapt to changing priorities in a rapid-paced workplace.
Bachelor’s degree in Business Administration, Management or a related field is preferred.
Maintain confidentiality regarding sensitive company information and executive matters.

📌 Executive Assistant Sydney (Australia)
🏢 DTL Entertainment Group Pty
📍 Australia