About the RoleWe are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot.
This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.Key ResponsibilitiesIn this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:Managing a busy diary and coordinating appointmentsScheduling meetings and preparing meeting invitesAssisting with travel arrangements and logistics where requiredPreparing correspondence, documents, and presentationsTaking meeting minutes and following up on action itemsSupporting communication between internal teams and external stakeholdersAssisting with project administration and operational coordinationMaintaining organised records, files,



and documentationProviding general secretarial and business administrative supportAssisting with ad hoc tasks to support the Operations Director and broader operational teamAbout YouTo be successful in this role, you will have:3 to 5 years' experience in an administrative or assistant role within a project-based operational environmentStrong written and verbal communication skillsExcellent organisational and time-management abilitiesProven experience managing diaries and scheduling meetingsA professional, discreet, and approachable mannerStrong attention to detail and the ability to manage multiple prioritiesGood judgement, initiative, and the ability to work independentlyStrong proficiency in Microsoft Office and general business systemsQualificationsA qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageousWhy Join Us?
This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level.
You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.How to ApplyIf you are a motivated and capable qualified assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.

📌 Professional Assistant To The Operations Director (Western Australia)
🏢 Xcalibur
📍 Western Australia