Position: Junior Executive Support Officer
Office of the Chief Operating Officer (COO)
Reports to: Chief Operating Officer
Employment Type: Full-time
Location: Roebourne
Role Summary
We are seeking a Junior Executive Support Officer to support the Chief Operating Officer across multiple entities and projects.
This is a development role suited to an organised, reliable junior professional who is keen to learn executive operations, administration, and project coordination.
Key Responsibilities
Executive & Administrative Support
a)Provide day-to-day administrative support to the COO
b)Assist with emails, correspondence, briefing notes, and document preparation
c)Coordinate meetings, agendas, minutes, and action tracking
Finance & Invoicing Support
a)Track invoices, approvals, and supporting documentation
b)Liaise with internal finance teams and external accountants
c)Maintain simple registers and records
Project & Reporting Support
a)Maintain project trackers and action lists
b)Assist with reports, dashboards, and board papers
c)Support record-keeping for contracts, grants, and key documents




Systems & Process Support
a)Assist with HR, finance, and operational systems
b)Maintain templates, checklists, and filing systems
c)Support consistent workflows across the COO's portfolio
Skills & Experience
Essential
a)Strong organisational skills and attention to detail
b)Clear written and verbal communication
c)Professional, discreet, and reliable
d)Willingness to learn and follow structured processes
Desirable
a)Prior administration or office support experience
b)Exposure to finance, governance, or project work
c)Confidence using Microsoft Office / Google Workspace
What We're Looking For
a)A junior candidate with positive judgement and work ethic
b)Comfortable supporting a busy executive
c)Open to mentoring and skills development
What This Role Offers
a)Direct exposure to senior leadership and operations
b)Structured on-the-job training and development
c)Opportunity to grow into a more senior support role over time

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