Your new role
Built Environment Collective (BEC) is an Australian-based multi-discipline Engineering & Project Management Design Consultancy.
We work across a range of market sectors and project types, both domestically and internationally.
We prioritise strong client relationships, a collaborative approach to project delivery, work-life balance, and continuous professional development.
We are looking for an Administration Officer to join our team in our Brisbane HQ.
As our
Administration Officer
, you will play a key role in providing administration functions and support across our teams.
Our Administration Officer is essential, ensuring the smooth-running of day-to-day administration processes and compliance, handling the contribution of efficiency, while backing our engineering and project teams and overall organisational success.
The ideal candidate will possess strong organisational skills and a proactive approach to problem-solving, making them a valuable asset to our team.
This is a hands-on role suited to someone who enjoys variety, takes ownership, & is comfortable working in a growing, quick-moving professional services environment.
You will lead the administration function, while providing support to our Finance Manager and reporting to our Business Services Manager.
Key responsibilities
Administration & Business Support
manage and maintain office environment, supplies, stock, branding materials, and equipment, ensuring all resources are readily available for staff (across multiple office locations)
coordinate team meetings, training, recordings, mail outs, gifts and marketing
assist with organisation of events and functions within the workplace plus corporate days
assist in the preparation and coordination of project documentation, including reports and presentations.




provide administrative support to engineering teams, including scheduling meetings and managing calendars.
provide administrative support to project teams, including tracking data and pipeline schedules.
maintain accurate records and databases, ensuring compliance with company policies and procedures.
liaise with clients and stakeholders, providing information and support as required.
assist with general HR functions, onboarding process for new employees, ensuring a smooth transition into the organisation.
support financial administration tasks, including invoicing and budget tracking.
provide administrative functions to our Business Services Manager & Finance Manager
Quality Management Systems
assist with maintaining health & safety documentation, registers, & systems
support internal compliance requirements across multiple jurisdictions
help ensure workplace practices align with legislative & regulatory requirements
About you
qualification in Administration, Business or a related discipline
minimum of 5+ years-experience in Administration roles
experience in administration within a fast-paced environment
confident working across multiple systems and applications
a great communicator with a professional, approachable style
able to work autonomously while supporting a collaborative team
friendly, approachable personality, with an open mind and ready to work
strong organisational and time management skills,



with the ability to prioritise tasks effectively
proficient in Microsoft Office Suite, and other relevant software applications (including Workflow Max, Hubspot, Newforma, XERO, Employment Hero – not mandatory)
Australian citizenship is required for this position
Why this role is different
You'll be part of a values-driven, design-led professional consultancy where people, culture, & long-term relationships matter.
This is an opportunity to shape systems, influence culture, & grow with a business that operates locally & globally.
Your new Company
...is a growing Australian-based, multi-national engineering design & project management consultancy.
We currently employ ~46 team members across 6 Aussie offices and have 4 offices overseas.
We are a supportive team that values strong client relationships, a collaborative & pragmatic approach to delivery, sustainability, work-life balance (including additional annual leave over the Xmas break for positive performers), & continual professional development.
We provide Structural, Civil, Building Services, Sustainability & Project Management consultancy services across a wide range of sectors including residential, commercial, multi-residential, education, & hospitality.
Our projects span Australia, Africa, the Middle East, USA & Asia, with active work currently underway in multiple countries.
A little bit more...
competitive salary
full-time (flexible working hours – can be discussed)
great open work environment with stocked kitchen, gym facility, close to public transport and affordable parking
annual leave + bonus Christmas Leave
BEC perks (Birthday & Christmas)
employee assistance program to support you through your employment

📌 Administration Officer (Brisbane)
🏢 Built Environment Collective Pty
📍 Brisbane