Job DescriptionDeliver the future: Join AI and data centre projects today.
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Your New CompanyA growing Mechanical Services and HVAC business is seeking an organised and proactive Project Administrator to support the successful delivery of major AI infrastructure and data centre projects.
Working closely with Project Managers and site teams, you'll play a key role in keeping projects running smoothly through effective document control, contract administration, reporting and financial coordination.
This is an exciting opportunity to join a business operating in one of Australia's fastest-growing sectors, offering exposure to complex projects, cutting-edge technology infrastructure, and a collaborative team workplace.Your New RoleAs Project Administrator, you'll become the central hub of project coordination, supporting multiple stakeholders across construction and delivery teams.
You will be responsible for maintaining project documentation, managing contractual processes, supporting financial administration, and ensuring project information is accurate and up to Responsibilities
Coordinate project start-up meetings and support project mobilisation
Manage project documentation, correspondence and notices within Procore
Assist Project Managers with project planning, reporting, budget tracking and deliverables
Create and administer subcontract agreements and purchase orders
Process project variations and maintain accurate records within Procore
Prepare documentation for monthly progress claims and invoicing
Support accounts receivable activities, including payment follow-up
Maintain drawing registers and distribute revised documentation
Assist with quality assurance processes and document control activities
Work closely with site teams, supervisors and project stakeholders to ensure project requirements are met




Provide general project administration support across multiple project
What You'll Need to Succeed
Previous experience in a Project Administrator, Contracts Administrator, Project Coordinator or similar role
Strong proficiency using Microsoft Office, particularly Excel
Experience with Procore or similar project management software
Knowledge of construction industry processes, documentation and workflows
Strong organisational skills with the ability to manage competing priorities
Excellent communication skills and confidence working with site and office-based stakeholders
Desirable
Direct Procore experience managing correspondence, variations, subcontracts and drawing registers
Experience preparing progress claims and supporting contract administration functions
Understanding of Security of Payment requirements and standard construction contracts (AS****, AS****)
Exposure to large commercial construction, infrastructure or data centre projects
Strong document control and QA experience, including revision control and drawing management
Experience supporting project cost reporting and budget tracking
What You'll Get in Return
Opportunity to work on leading AI infrastructure and data centre developments
Exposure to large-scale, technically complex construction projects
Supportive and collaborative team environment
Career development opportunities within a growing organisation
Be part of an industry shaping the future of technology and digital infrastructure
Free on-site parking
Attractive salary package
What You Need to Do NowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emerina now on ************ for more this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Project Administrator (Canberra)
🏢 Hays
📍 Canberra