Job Description
Job Title:
Graduate Human Resources Administrator
Location:
Mount Waverley
Job Type:
Full-time, Permanent
Reports To:
Finance Manager
Job Purpose n
We are seeking an enthusiastic, highly organised
Graduate Human Resources Administrator
to join our growing small business. This is an entry‐level position designed for a recent graduate looking to launch their career in HR. You will serve as the operational backbone of our HR function, managing day-to-day administrative tasks, maintaining data integrity, and supporting the complete employee lifecycle. This role offers mentorship through the utilisation of third party consultants, hands‐on experience across multiple HR functions, and a clear path for professional growth as we continue to grow.
Key Responsibilities 1. HR Administration & Systems Support n
Maintain data integrity within the Human Resources Information System (HRIS) by accurately updating employee records, role changes, and personal details.
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Manage the shared HR inbox, responding to routine inquiries regarding policies, leave, and benefits, or escalating complex issues.
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Draft employment contracts, variation letters, and official company correspondence.
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Assist with compliance auditing, tracking mandatory training, and managing digital employee files with strict confidentiality.
2. Onboarding & Offboarding Coordination n
Coordinate the end‐to‐end onboarding process for new starters, including sending pre‐employment paperwork, setting up IT profiles, and scheduling orientation schedules.
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Act as the primary point of contact for new hires during their first week.
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Administer offboarding workflows, ensuring exit checklists are completed, systems access is revoked,



and exit interviews are scheduled.
3. Recruitment & Talent Acquisition Support n
Assist the internal recruitment team by posting jobs to external career portals and tracking applications.
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Liaise with candidates to schedule phone screens, panel interviews, and coordinate feedback tracking.
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Initiate pre‐employment screening, including reference checks and background verifications.
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Facilitate offshore recruitment through engaging with our migration agency.
4. Payroll & Leave Liaison n
Support payroll cycles by compiling monthly variations data, including unpaid leave, overtime, and structural changes.
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Track and reconcile employee leave requests (sick leave, annual leave) within the system.
5. HR Projects & Culture Initiatives n
Provide administrative and data support for annual performance review cycles and training calendars.
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Help coordinate internal staff events, health and wellness initiatives, and engagement surveys.
Requirements & Qualifications n
Education:
A recent Bachelor's Degree in Human Resources Management, Business Administration, Psychology, Law, or a related discipline.
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Experience:
Prior internships, clerkships, or customer‐facing admin experience is highly regarded but not strictly mandatory.
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Tech Savvy:
Strong proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with any HRIS or Applicant Tracking System (ATS) is a distinct advantage.
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Confidentiality:
Demonstrated ability to handle highly sensitive, confidential business data with complete discretion.
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Skills:
Exceptional written and verbal communication, acute attention to detail, and the ability to multitask effectively in a fast‐paced corporate workplace.
#J-*****-Ljbffr

📌 Graduate Human Resources Administrator (Melbourne)
🏢 Linc Scaffolding
📍 Melbourne