Job Description
We are one of Melbourne's most reputable and active real estate agencies, celebrating over 100 years! with a team of over 80 people, many of whom have been with us for over 20 years!
n
We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.
About us n
We are one of Melbourne's most reputable and active real estate agencies, celebrating over 100 years! with a team of over 80 people, many of whom have been with us for over 20 years!
n
We are proud of the way we invest in our people, providing mentoring, development, support and career opportunities. We have a welcoming, warm, inclusive and empowering culture which is why our people stay with us.
About the role n
We are seeking an experienced Accounts Administrator to join our team on a temp-to-perm basis. This is a busy, hands-on role supporting multiple areas of the business, including Residential Sales, Commercial, Property Management, Concierge and Trust Accounting.
n
This is not an entry-level position. We are looking for someone who has proven accounts administration experience, can confidently manage a high-volume workload and is capable of hitting the ground running with minimal training.
n
You will play a critical role in the day-to-day financial operations of the business, ensuring the accurate processing of transactions, maintaining financial controls, supporting reporting requirements and providing backup support across specialist trust accounting functions.
Key responsibilities include n
n
n
Processing a high volume of accounts payable transactions, managing approximately 600 to 700 supplier invoices per month.
n
n
Raising and processing accounts receivable invoices across various business divisions.
n
n
Managing banking transactions, daily receipting and account allocations.
n
n
Completing bank reconciliations,



credit card reconciliations and petty cash balancing.
n
n
Monitoring outstanding debtors and liaising with staff regarding collections.
n
n
Supporting salary payment authorisations and financial control processes.
n
n
Assisting with Sales Trust administration, including receipting, deposit releases and enquiry management.
n
n
Processing trust account transfers and preparing related invoices and reports.
n
n
Preparing monthly, quarterly and annual financial reports and supporting audit requirements.
n
n
Maintaining fixed asset registers and resolving account discrepancies.
n
n
Coordinating supplier relationships and office services across multiple locations.
n
n
Providing administrative support across the broader business as required.
n
About you n
n
n
Previous experience in a similar Accounts Administrator, Finance Officer or Bookkeeper role.
n
n
Strong accounts payable and accounts receivable experience.
n
n
Demonstrated experience managing high-volume transaction processing.
n
n
Must have robust experience using Xero .
n
n
Excellent reconciliation and problem-solving skills.
n
n
Strong attention to detail and a high level of accuracy.
n
n
The ability to prioritise competing deadlines and work autonomously.
n
n
Excellent communication and stakeholder management skills.
n
n
A proactive and flexible approach with a willingness to support various business functions.
n
n
Real estate, trust accounting or property industry experience will be highly regarded.
n
Benefits n
n
n
Temp-to-permanent opportunity with long-term career prospects.
n
n
Join a highly respected and established Melbourne business.
n
n
Supportive and collaborative team environment.
n
n
Attractive remuneration package based on experience.
n
n
Variety and autonomy in a diverse and fast-paced role.
n
n
Opportunity to work closely with experienced leaders and a stable, long-tenured team.
n
#J-*****-Ljbffr

📌 Accounts Administrator (Melbourne)
🏢 HR Staff n' Stuff
📍 Melbourne