Student and Academic Services Coordinator
Casual
At the University of Canberra College (UCC), we pride ourselves on our supportive, inclusive, and student-centred culture.
As a pathway provider for the University of Canberra, we play a vital role in transforming lives through education.
Our team is collaborative, passionate, and deeply committed to helping students succeed—academically and personally.
Staff at UCC enjoy the advantages of working in a vibrant university setting with access to professional development, modern facilities, and a diverse international student body.
As part of the global Navitas network, UCC combines the agility of a private education provider with the stability and reputation of a leading Australian university.
Whether you are in academic or professional services, you will find your work here both meaningful and rewarding.
About the role
UC College is looking for an organised, detail-driven coordinator to lead examination administration for our pathway programs.
This is a casual role.
Hours vary with the examination calendar, with more hours during exam periods and fewer between them.
As a guide, the role averages around ***** hours a week across the year.
Outside peak exam periods, you'll support the Student and Academic Services team with defined coordination tasks.
What you will do
Coordinate end-to-end exam administration: timetabling, venue management, and preparing exam papers, booklets and materials
Appoint, train, roster and supervise exam invigilators, including invigilation for unit‐specific exams.
Interpret and apply assessment and exam rules, and advise and decide on arrangements such as deferred, supplementary and alternative exams within delegations
Keep exam materials and records secure
Coordinate the secure collection and handover of completed scripts, attendance records and incident reports to support results processing
Liaise with academic staff, the University of Canberra exams team and other stakeholders
Between exam periods,



support orientation and enrolment administration, student evaluations, timetabling and system rollover, and process documentation
What you will bring
Experience coordinating exams, events or similar time‐critical activities with many moving parts
High accuracy in managing student records and confidential materials
The ability to interpret and apply rules and procedures consistently, and to explain your decisions
Clear, professional communication with academic staff, students, invigilators and external stakeholders
Experience with a student information system or similar database, and strong Excel skills
The ability to resolve problems independently, including on exam days
An understanding of the challenges facing pathway and international students
A degree; or an advanced diploma with one year of relevant experience; or a diploma with two years of relevant experience; or an equivalent combination of experience and training
A current ACT Working with Vulnerable People registration, or the ability to obtain one
Experience in exam or assessment administration, ideally in higher education
Knowledge of legislation and policy relevant to international students, such as ESOS
Experience training or rostering casual staff such as invigilators
At UCC, we champion an inclusive and diverse workforce.
We are committed to promoting equality and flexibility in the workplace, believing that diversity enriches and fosters a collaborative environment for our employees, students, and clients alike.
We strongly encourage applications from candidates of all backgrounds, including those with disabilities, individuals of all ages and genders, as well as Aboriginal and Torres Strait Islander people, and members of other diverse community groups.
All applicants must have full working rights within Australia to be considered.
Successful candidates will be required to provide a Working with Children Check.
Availability
You will need flexibility to work additional hours during examination periods.
Please include your general availability, and any constraints during exam periods, in your application.
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📌 Student And Academic Services Coordinator (Canberra)
🏢 SmartRecruiters
📍 Canberra