Heinz Law is a dynamic and growing law firm with offices in Ballarat and Geelong, dedicated to delivering high-quality legal services across a broad spectrum of practice areas as a full-service firm offering Property and Conveyancing, Corporate and Commercial Law, Dispute Resolution and Litigation, Private Client Advisory, Family Law and Wills & Estates.
We pride ourselves on our commitment to excellence, client-focused approach, and a supportive team environment that fosters professional growth and collaboration.
The Opportunity
Due to the continued growth of our Corporate & Commercial team, an exciting opportunity has arisen for a dynamic, proactive Legal Assistant to join our team.
As our team continues to evolve, we require an energetic and adaptable individual who embraces change, displays strong initiative, and is eager to progress alongside the practice.
As part of a passionate and growing team, you will have the opportunity to contribute to meaningful client outcomes, and advance your career in a culture that values excellence, innovation, and continued professional development.
This position is well suited for an individual with administration and/or executive assistance experience, committed to task completion and capable of assuming responsibility and pride in their contributions.
Remuneration will align with qualifications and experience.
Key Responsibilities
Responsibilities will include but are not limited to the following:
Manage incoming calls, enquiries and correspondence, including screening, responding to routine queries, and escalating where appropriate.
Open new matters, on-board clients and conduct identify verification, prepare cost disclosures, and maintain accurate file management within the Actionstep practice management system.
Manage lawyer diaries, schedule meetings and appointments, conduct all the necessary preparations for the meeting including printing documents and assisting the operator as necessary, and coordinate document execution requirements.




Provide administrative support including scanning, filing, archiving, and general office duties.
Prepare invoices and assist with billing processes, including debtor follow-ups in accordance with firm protocols.
Monitor key dates, deadlines and transaction milestones, proactively following up outstanding items.
About You
We are looking for a candidate with legal administration or business administration experience, and we prioritise candidates with a strong commitment to excellence and a willingness to learn.
Ideal applicants will demonstrate:
Strong organisational and time management skills with ability to manage competing priorities.
Excellent written and verbal communication skills.
Proficiencyin Microsoft Office and legal practice management software.
Attention to detail and the ability to work accurately and efficiently.
Professional, client-focused approach with ability tomaintainconfidentiality.
Attention to detail and the ability to work accurately and efficiently.
Ability to work well in a team and contribute to a positive work workplace.
Resilience to work under pressure and meet deadlines.
A professional demeanour, strong work ethic, and a commitment to contributing to the firm's success.
Why Heinz Law?
Mentorship and Development: Receive guidance from experienced practitioners invested in your success, with opportunities to shape a specialised practice.
Team and Culture: Join a collaborative, excellence-driven team that values integrity, innovation, and mutual support.
Professional Growth: Access to CPD programs, training, and exposure to rewarding, high-profile matters.
Work-Life Balance: Flexible working arrangements to align with your personal and professional goals.
To obtain a copy of the position description, please email ******.
Applications will close 5.00pm on Wednesday 14 October ****.
Applications will be reviewed as they are received, and interviews may commence prior to the application close date.
Heinz Law is an equal opportunity employer and welcomes applications from diverse backgrounds.
#J-*****-Ljbffr

📌 Legal Assistant - Corporate & Commercial (Ballarat)
🏢 Heinz Law
📍 Ballarat