Prime Recruitment is recruiting a Project Administrator for a specialist rigging company, based at its Campbellfield office.
This pivotal position offers training and exposure to both office, accounts and job administration.
You'll help keep each job organised, from initial setup and purchase orders through to collecting paperwork, preparing invoices and closing out records.
Reporting to the Accounts & HR Manager, you'll work closely with project managers, operations staff and site workers to ensure information is accurate, complete and ready for invoicing.
Your responsibilities:
Project and contract administration
Set up job folders and record client, site, scope, purchase order and agreed rate details.
File quotes, job briefs, SWMS, correspondence and other required documents.
Keep records current as bookings, dates, scope and purchase orders change.
Collect and check timesheets, signed dockets and delivery records.
Follow up missing information, signatures, hours and purchase order references.
Track completed work against purchase orders and flag potential variations.
Maintain complete job records through to final invoicing and close-out.
Accounts support
Prepare draft invoices using approved paperwork and agreed rates.




Check invoices have the correct supporting documents before issue.
Maintain records of invoices, payments, remittances and outstanding accounts.
Assist with client statements and overdue invoice follow-up lists.
Refer pricing discrepancies, disputed claims and credit requests to the Accounts & HR Manager.
General administration
Maintain accurate digital filing and respond to routine enquiries.
Follow up outstanding paperwork and communicate issues affecting invoicing or payment.
Assist with reports and reconciliations as required.
About you
You're organised, comfortable working with numbers and keen to learn.
You enjoy getting the details right and following tasks through to completion.
You'll bring:
Previous office administration, project coordination, accounts support and/or construction experience would be helpful
Strong attention to detail and good organisational skills.
Confidence using spreadsheets and digital systems.
Clear communication and a qualified manner.
The willingness to follow up missing information.
The confidence to identify discrepancies and ask questions.
A helpful, collaborative approach to working with others.
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📌 Accounts & Contract Adminstrator (Melbourne)
🏢 Prime Recruitmentnsulting
📍 Melbourne