Office Manager / Administration & Inventory Coordinator
Hvacproair Solutions Pty Ltd – Truganina, VIC
Full-Time Position | $28–$32 per hour, depending on experience
Hvacproair Solutions Pty Ltd is a growing HVAC wholesale business based in Truganina.
We supply air-conditioning equipment, ducting and associated HVAC products to retailers and industry customers across Victoria.
We are looking for a reliable, organised and fast-paced Office Manager / Administration & Inventory Coordinator to join our team full-time.
About the Role
This is a hands-on position involving daily invoicing, inventory management and coordination of goods coming into and leaving our warehouse.
Your main responsibilities will include:
* Creating and processing daily customer invoices using Xero
* Managing orders for retailers and wholesale customers
* Keeping accurate records of payments, invoices and customer accounts
* Maintaining accurate inventory and stock records
* Recording incoming and outgoing warehouse goods
* Monitoring stock levels and identifying items that need to be reordered
* Coordinating weekly restocking of wholesale products
* Working closely with the warehouse team to ensure orders and stock movements are recorded correctly
* Checking quantities, pricing and invoice details for accuracy
* General office administration and record keeping
* Assisting management with day-to-day office and wholesale operations
What We're Looking For
Previous Xero software experience is essential.
The successful candidate should:
* Have previous experience using Xero for invoicing and accounts administration
* Be confident working with numbers and maintaining accurate records>
* Have good computer skills, particularly Microsoft Excel
* Have experience with inventory, stock control, warehousing or wholesale operations preferred
* Previous experience in the HVAC, air-conditioning or related industry will be highly regarded
* Be highly organised with robust attention to detail
* Be able to multitask and work efficiently in a fast-paced environment
* Have good communication skills
* Be reliable, punctual and able to take responsibility for daily tasks
* Be comfortable working closely with both office and warehouse staff
This is a full-time position, requiring availability for at least 5 days per week.
There may be opportunities to work 6 days during busy periods, depending on workload.
Pay Rate: $28–$32 per hour, depending on previous experience and skills.
Location: Truganina, VIC
If you have strong Xero experience, are good with numbers and enjoy working in a busy wholesale and warehouse environment, we would like to hear from you.
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