Job DescriptionTemp role: 4-5 months with possibility of conversion to FT.
Casual Hourly rate: $***** - $*****/hr.
Location: Quoiba, TAS.POSITION SUMMARYYou will operate as members of a high-performing and dynamic team, striving to deliver professional, effective and timely finance and administration support whilst contributing to the aim of being a high-performing organisation.
This role helps provide vital services by collaborating with operations and corporate services teams and applying your passion and service delivery skills to various tasks and projects within the corporate services function.Key Accountabilities Corporate ServicesEntering and reconciling daily fuel delivery docketsImporting of fuel card transaction files (Tasmania, Victoria and Ampol)Assist with fuel card enquiries and maintenanceAmpol Fuel and Cartage invoice processingGenerate and send monthly EG statement and delivery volumesAssisting Lubes customers and taking external calls when neededMaintain customer files and recordsSupporting AR and AP teams as required with data entry and reconciliationsOther corporate services and accounts tasks as requiredSkills and KnowledgeCommunication Skills: Excellent verbal and written communication skills to interact effectively with clients and staff.Customer Service Orientation: Strong customer service skills to handle inquiries and resolve issues professionallyOrganizational Skills: Ability to manage multiple tasks efficiently and maintain a well-organized workspace.AttributesHigh attention to detail and accuracyCustomer service mindsetTechnical aptitude and systems knowledgeStrong communication and collaboration skillsCompliance and risk awarenessAbility to plan, prioritise, and meet deadlinesSelf-motivated with strong time management and goal-setting skillsDemonstrates integrity, ethical standards, and support for company valuesRisk ManagementIdentify and mitigate risks across areas such as OH&S;, environment,
legal obligations, audits, and reputation.
Ensure adequate insurance coverage is maintained across entities.Safety ManagementParticipate in safety consultations and trainingFollow safety instructions and proceduresReport incidents and near misses promptlySupport and promote a strong safety culturePersonnelProvide ongoing advice and support to the Corporate Services team.
Ensure accurate and timely support and administrative functions across business entities.Team DevelopmentContribute positively to team dynamics by supporting others and leading by example.
Communicate effectively and respectfully.
Foster a collaborative and harmonious team environment.1.
Working Conditions / EnvironmentStandard business hours apply, with flexibility available by agreement with the manager.2.
Working RelationshipsInternalChief Executive Officer: Provides advice, support, and directionChief Financial Officer: Provides advice, support, and directionGroup Financial Controller: Provides advice, support, and directionGroup Purchasing Officer: Provides advice, support, and directionExternalCustomers: Build strong partnerships to retain and grow businessSuppliers: Maintain honest and efficient relationshipsIndustry Contacts: Network and benchmark best practices3.
Delegation of AuthorityIn accordance with the Authorities Matrix (as updated from time to time).
Work Health & SafetyAs a requirement under the WHS laws, the position holder is expected to actively engage to keep themselves and others safe whilst at work.As a requirement of the company's business policies, the position holder is expected to -Participating in workplace safety consultation as requiredAttend training on safety matters and adopt training into daily work processes as requiredComply with workplace safety instructions and safe operating proceduresReport incidents and near misses promptly and according to company proceduresSupport the company safety culture
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