Summary:
We are seeking a detail-oriented Bookkeeper and Administration Officer to join our team in Ringwood, Victoria.
This part-time permanent role offers flexibility in days and hours worked.
Ideally, this role is ***** hours a week, 4-5 hours a day.
This role is ideal for someone who enjoys keeping finances organised, working independently, and supporting a small business across bookkeeping and administration.
You'll take ownership of day-to-day bookkeeping in Xero, help manage cash flow through debtor follow-up, and provide administrative support to the Executive Leadership team.
Financial Management
Maintain accurate and up-to-date financial records, including accounts payable and receivable
Prepare, process, and reconcile invoices and payments
Perform regular bank reconciliations and investigate and resolve discrepancies
Assist in the preparation of financial reports and forecasts
Ensure compliance with relevant financial regulations and standards
Ensure Xero best practice use and system integrity
Maintain consistency and accuracy across financial and operational systems
Identify opportunities to improve processes and reporting efficiency
Executive & Administrative Support
Provide high-level administrative support to the executive leadership team
Assist with contract reviews, ensuring accuracy and alignment across documentation
Support the preparation and submission of tenders, maintaining consistency across systems and materials
Qualifications:




Proven experience as a bookkeeper or in a similar administrative role.
Strong understanding of accounting principles and practices.
Proficiency in accounting software Xero (essential) and Microsoft Office Suite.
Exposure to contract management and/or tender processes (highly desirable)
Exceptional organisational skills with robust attention to detail
Ability to manage multiple priorities and work independently
Strong written and verbal communication skills
You will bring our guiding principles to life every day by:
"Seek to understand."
Providing excellent client communication by listening carefully, asking thoughtful questions, and ensuring financial and administrative matters are handled accurately and professionally.
"We are a learning organisation."
Maintaining accurate, timely financial records while continuously improving processes and sharing knowledge with colleagues.
"We act for the better."
Taking initiative to streamline systems and support the team, identifying smarter ways of working that strengthen compliance, efficiency, and long-term sustainability.
Why join us?
Work in a role that supports meaningful outcomes for organisations and communities across Australia and New Zealand.
Be part of a collaborative, values-driven team that seeks to understand, learns continuously, and acts for the better.
Opportunities for professional development and career growth.
Flexible work arrangements and support for work–life balance.

📌 Bookkeeper & Administration Officer (Melbourne)
🏢 Ibis Information Systems
📍 Melbourne