Billing and Accounts Coordinator – Specialist Practice and Day Surgery

We are a busy specialist consulting practice (Adelaide Skin & Eye Centre) and day surgery(Adelaide Surgicentre) located in Kent Town. Our facility specialises in skin cancer surgery, Mohs surgery, oculoplastic surgery and laser. We're an established, close-knit team committed to excellent patient care.

About the role

This senior role leads billing and accounts across our specialist rooms and day surgery. Your work will directly affect the practice's financial health, and you'll have the autonomy to manage how things are done.

The role is permanent, Monday to Friday, at a minimum of 0.8 FTE (4–5 days per week). We're happy to discuss your preferred hours.

Key Responsibilities

- Lead and supervise billing across the specialist rooms and day surgery, supporting and guiding our part-time billing officer
- Raise patient medical and day hospital accounts in line with health fund contract rules and Medicare requirements
- Oversee outpatient billing for the specialist rooms
- Review theatre lists and item numbers before billing, and follow up anything missing
- Lodge and follow up claims with private health funds, Medicare and DVA/WorkCover via online systems
- Prepare billing estimates and informed financial consent for surgical patients, and maintain estimate templates
- Handle banking and bank reconciliations for all doctors
- Manage debtors, refunds and overdue accounts, including adjustments and write-offs within approved delegations
- Involvement with month-end procedures and reporting
- Liaise with our coder for clinical coding requirements




- Liaise with health funds about claims, contracts, schedules and rejections
- Find and implement improvements to billing processes
- Assist with general administration as needed

About you

- Proven billing experience in a specialist medical practice, private hospital or accredited day surgery (essential)
- Strong working knowledge of Medicare, MBS item numbers, health fund contracts and gap arrangements
- Confidence with complex surgical and day hospital billing
- Sound knowledge of medical terminology
- Experience supervising or mentoring billing staff (highly regarded)
- Experience with Gentu and Fydo, or similar billing and practice management systems
- Good Excel skills, plus confidence with Word and Outlook
- High accuracy, sound judgement and the ability to work independently
- Clear, courteous communication with doctors, staff, patients and health funds

This is an opportunity to become a key member of an established and respected specialist healthcare organisation where your role will have a genuine impact.

- $40–$43 per hour + super, depending on experience
- A senior, autonomous role with real ownership of the billing function
- Weekday hours, with no evenings or weekends
- Flexibility on hours, from 0.8 to 1.0 FTE
- A small, supportive team with direct access to our doctors and leadership
- A contemporary, accredited facility in Kent Town, minutes from the CBD

Employment is subject to satisfactory reference checks, proof of the right to work in Australia, a current Working with Children Check and a current National Police Check.

We welcome applicants from all backgrounds.

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📌 Billing and Accounts Coordinator – Specialist Practice and Day Surgery (Adelaide)
🏢 Adelaide Surgicentre
📍 Adelaide