Swanbank Admin and Manufacturing Coordinator

Bring your organisation, accuracy and initiative to a hands-on site coordination role.

Castlegate James is seeking a capable and detail-focused Site Administration & Manufacturing Coordinator to support our Swanbank operations. Reporting to the Site Manager, you will help keep day-to-day administration, transport documentation, order processing, weighbridge ticketing, compliance records and site reporting running smoothly.

What you’ll do

- Provide practical administrative support to the Site Manager, logistics team and site operations.
- Process orders, production information, purchase orders and end-of-month reconciliations accurately and on time.
- Manage weighbridge tickets, delivery documentation and D365 entries for product sales and inbound deliveries.
- Liaise professionally with suppliers, service providers and transport providers regarding schedules and order information.
- Maintain organised, audit-ready files, registers, document control and traceability records.
- Support visitor and contractor administration, permits and sign-in documentation.
- Assist with inventory records and report discrepancies for review.
- Maintain safety and compliance records and provide administrative support for incidents, hazards and site reporting.





What you’ll bring

- Experience in a similar administration or coordination role, ideally in a manufacturing, logistics or operational environment.
- Strong attention to detail and well-developed reconciliation skills.
- Confident written and verbal communication, with a professional approach to resolving issues.
- Proficiency in Microsoft Excel and Word.
- The ability to plan, prioritise and meet deadlines in a fast-paced workplace.
- Sound judgement, discretion and a high level of professionalism and confidentiality.
- Experience with Microsoft Dynamics 365 Finance & Operations would be advantageous.

Why join us?

This part-time ("25 hours per week") opportunity offers a varied role at the centre of our Swanbank site, where your accuracy and organisation will make a visible contribution to safe, efficient operations. You’ll work closely with site and support teams and build broad experience across administration, logistics, manufacturing coordination and compliance.

Castlegate James is committed to providing a safe and respectful workplace. Applicants must be willing to follow all site safety requirements and procedures.

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📌 Swanbank Admin and Manufacturing Coordinator (Brisbane City)
🏢 Castlegate James Australasia
📍 Brisbane City