Contract Administrator - HVAC / Data Centres

Location: Melbourne, VIC

Salary: $110,000 - $140,000 + Super

Industry: HVAC / Mechanical Services / Data Centres

Employment Type: Full time

The Opportunity

An exciting opportunity has become available for a Contract Administrator to join an established HVAC contractor delivering major mechanical services projects across Melbourne.

The business has a strong presence within the Data Centre and Critical Infrastructure sector, delivering technically complex HVAC and mechanical services packages on major projects.

This role would suit a Contract Administrator with experience in HVAC, mechanical services or construction who is looking to develop their commercial and project management skills within a specialist contractor.

You will work closely with Project Managers, engineers, subcontractors, suppliers and clients, gaining exposure to the full commercial lifecycle of HVAC projects.

Key Responsibilities

- Provide commercial and contractual support across HVAC and mechanical services projects.
- Assist with the administration of subcontractor and supplier agreements.
- Prepare, issue and manage subcontractor documentation and correspondence.
- Assist with progress claims, payment schedules and variations.
- Monitor project costs, commitments and expenditure.
- Assist with the preparation and assessment of variations and extension of time claims.
- Review contracts, scopes, drawings and project documentation.
- Assist Project Managers with procurement and subcontractor negotiations.
- Maintain accurate commercial and project records.
- Assist with monthly reporting, forecasting and cost tracking.
- Liaise with subcontractors, suppliers, consultants and clients to resolve commercial matters.
- Assist with project close-out,



final accounts and documentation.
- Identify potential commercial and contractual risks and elevate where appropriate.

About You

We are looking for a commercially minded Contract Administrator who understands the construction environment and is keen to develop their career within the HVAC and critical infrastructure sector.

You will ideally have:

- Previous experience as a Contract Administrator within construction, HVAC, mechanical services or building services.
- Experience working for a contractor, subcontractor or specialist services provider.
- Understanding of construction contracts, subcontractor management and commercial processes.
- Experience with variations, progress claims, procurement and cost tracking.
- Ability to read and understand construction drawings, scopes and specifications.
- Strong attention to detail and organisational skills.
- Excellent written and verbal communication skills.
- Ability to build strong relationships with project teams, subcontractors and clients.
- Strong commercial awareness and a proactive approach to problem solving.

HVAC / mechanical services experience is highly desirable.

Experience across Data Centres, Critical Infrastructure, Commercial, Healthcare or other technically complex environments will also be highly regarded.

What's on Offer

- $110,000 - $140,000 + Super
- Opportunity to work for an established HVAC / Mechanical Services Contractor
- Exposure to major Data Centre and Critical Infrastructure projects
- Work alongside experienced Project Managers and commercial professionals
- Opportunity to develop strong HVAC-specific commercial expertise
- Clear pathway for career progression into Senior CA / Contracts Manager or Project Management
- Melbourne-based projects
- Long-term opportunity within a growing business

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📌 Contract Administrator - Data Centres (Melbourne)
🏢 Design And Build Recruitment
📍 Melbourne