Business Operations, Commercial & Executive Coordinator / Admin

A.Q.S Consultancy Services Pty Ltd / CCDM Australia

Location: Newcastle / Hunter Region, NSW – Hybrid arrangements may be considered

Employment Type: Full-time preferred

A.Q.S Consultancy Services Pty Ltd / CCDM Australia is seeking a capable and adaptable Business Operations, Commercial & Executive Coordinator to support the continued growth of its professional services, commercial advisory, digital platform and business operations.

This is a broad, progressive role suited to a motivated professional who is comfortable working across business operations, commercial administration, executive support, tenders, project coordination, governance, systems and business development.

Key Responsibilities

The successful candidate will progressively support:

- Business operations and day-to-day administration
- Executive coordination and support to the Managing Director
- Commercial and project administration
- Tender, EOI and proposal coordination
- Client and business-development pipeline management
- Project, contract and engagement registers
- Invoicing, timesheets and commercial reporting support
- Governance, compliance and document control
- Recruitment and employee administration
- Research, grants and innovation coordination
- Digital systems, databases and dashboards
- CCDM-ICE platform development and administration
- Internal audit, quality and continuous-improvement activities
- Training, career development and event coordination
- Corporate communications and capability documentation

The role will initially focus on coordination and administration, with responsibilities expanding progressively based on demonstrated capability, business requirements and professional development.

Candidate Profile

Applicants should ideally have experience in one or more of the following:

- Business administration
- Commercial administration
- Project coordination




- Construction or engineering administration
- Executive support
- Tender and proposal coordination
- Contract administration
- Professional services
- Governance or compliance
- Digital systems or data administration

Qualifications

A relevant qualification in Quantity Surveying, Business, Commerce, Construction Management, Project Management, Accounting, Law, Engineering, Information Systems or a related discipline would be advantageous.

Equivalent relevant experience will also be considered.

Skills and Attributes

The preferred candidate will demonstrate:

- Strong organisational and coordination skills
- High attention to detail
- Ability to manage multiple priorities and deadlines
- Strong document and records-management capability
- Commercial anf business awareness
- Confidence working with senior professionals
- Ability to work independently and proactively
- Digital confidence and willingness to learn new systems
- Professionalism, confidentiality and sound judgement
- able to create modules and workflows, integration of AI/SI and Xero, CostX, P6, Jotform, etc

Experience with platforms such as Microsoft 365, Excel, SharePoint, Power BI, Power Apps, Google Workspace, AppSheet, JotForm, Xero, Dext, Primavera, CostX, Autodesk Construction Cloud or Procore would be advantageous but is not essential.

This position is designed as a progressive role with potential development toward positions such as:

- Senior Business Operations Coordinator
- Executive Operations Coordinator/Admin
- Business Operations Manager




- Commercial Manager
- Digital Operations Manager
- Governance & Operations Manager
- CCDM Platform Operations Manager

The successful candidate will gain exposure to skilled services, construction and infrastructure, commercial management, claims and disputes, digital intelligence, tenders, governance, research and executive management.

About A.Q.S / CCDM

A.Q.S Consultancy Services Pty Ltd provides commercial, quantity surveying, contract, claims and dispute-management services in Australia and operates in connection with the broader A.Q.S / CCDM framework.

CCDM is progressively developing an integrated commercial and dispute intelligence environment incorporating CCDM-I – Commercial & Dispute Intelligence, CCDM-C – Controlled Collaboration and CCDM-E – Enterprise .

This role will support the operational development and implementation of these systems alongside A.Q.S Australia's growing skilled-services activities, including research and development and grant project.

A.Q.S / CCDM welcomes applications from candidates seeking a role that offers broad responsibility, professional development and the opportunity to grow with an expanding consulting and digital-services practice.

Submission of a CV alone may not constitute a complete application. Candidates may be required to complete the A.Q.S/CCDM application form before their application proceeds to formal assessment.

Shortlisted applicants may be invited to participate in an interview and, where relevant to the position, a practical assessment relating to administration, commercial coordination, document preparation, data management or digital systems.

A.Q.S / CCDM welcomes applications from candidates seeking broad responsibility, professional development and the opportunity to grow with an expanding consulting and digital-services practice.

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📌 Business Operations, Commercial And Executive Coordinator (Newcastle City Council)
🏢 A.Q.S Consultancy Services
📍 Newcastle City Council