You'll take responsibility for much of the operational and administrative backbone of the agency, working closely with the Director and supporting both our Sales and Property Management departments. You'll be the person behind the scenes helping keep the operational side of the business running smoothly and the wider team supported. You'll have responsibility and autonomy within the role while working closely with a supportive team.
Key responsibilities
- Trust and business accounts, banking, reconciliations and owner disbursements
- Maintaining compliance, licensing and audit requirements
- Supporting operational systems across Sales and Property Management
- Oversee payroll, accounts and broader finance administration
- Maintaining accurate business records and documentation
- Monitoring key deadlines, renewals and compliance requirements
- Supporting the Director with day-to-day business administration and operations
- Providing operational and systems support to the wider team
- Identifying areas where processes could be improved or simplified
- Helping maintain structure, consistency and high standards across the business
About you
- Highly organised and methodical
- Reliable,
conscientious and consistent
- Naturally thorough with excellent attention to detail
- Approachable, supportive and a genuine team player
- Someone who enjoys building strong working relationships
- Comfortable taking ownership and following things through
- Trustworthy with confidential and financial information
- Confident working with systems, processes and deadlines
- Proactive and able to identify what needs attention
- Calm and dependable when managing competing priorities
Experience
- Previous real estate experience is strongly preferred, particularly across operations, office management, Property Management, trust accounting, compliance or senior real estate administration
- Experience across finance, payroll, bookkeeping, trust accounting or broader business administration will also be highly regarded
- A Certificate IV in Real Estate Practice as a minimum is required
About us
We're an established independent boutique agency with a strong local presence and exciting plans for continued growth. We're professional and hardworking, but we're also a close team where every person's contribution genuinely matters.