AVT Australia, a CACI company, specialises in the design and production of lightweight camera gimbal systems. Our world-leading camera systems operate in a range of defence and commercial applications including airborne surveillance, ground based counter drone systems, marine vessel camera systems, ground vehicle camera systems, and many more.

Our office is located within walking distance to Queen Victoria Market and Flagstaff Station. We offer great working conditions, fun atmosphere and believe in a positive work-life balance. Simply put, we believe your job should add meaning to your life, not consume it!

About the role:

You’ll look after visitors, calls and mail, and support our procurement and operations teams by raising purchase orders, following up deliveries and keeping supplier records up to date. This is a great opportunity for someone early in their career, with real room to grow. Depending on your strengths, it could lead to a future coordinator role in the business.

Experience with SAP Business One or purchasing is a bonus, but a positive "can do" attitude, attention to detail and willingness to learn are most important. Full training will be provided.

Responsibilities:

Purchasing Coordination

Support the Procurement Specialist with day to day purchasing administration, including:

Purchase Order Management

Raise purchase orders in SAP Business One and Jira against approved requests and issue them to suppliers.

Follow up outstanding approvals.

Check order acknowledgements against POs for price, quantity and delivery dates, and flag any differences.

Open Order and Delivery Follow Up

Maintain the open PO tracker,



following up acknowledgement, dispatch and delivery status against required dates.

Communicate delivery status and delays to Production, Engineering and Inventory.

Assist the accounts team with resolving PO and invoice discrepancies.

Collect and file supplier onboarding documentation, including compliance forms and credit applications.

Set up and maintain supplier and contact records in SAP Business One

Office Coordination

Support the Operation Analyst with day to day office administration, including:

Assist with visitor and contractor visits: greeting, badging, and communication with local POC to escort guests to the appropriate location.

Mail distribution: pick up mail and deliver to/notify appropriate party.

Promptly answering phones, taking messages, and directing calls and post to the appropriate person or department.

Assist with facility management (trades, subcontractors, maintenance) as on-site liaison.

Key requirements

Experience in purchasing, procurement support or order administration, manufacturing experiences will be advantageous.

Confident supplier communication by phone and email

Robust attention to detail with part numbers, pricing and documentation

Strong work ethic with a “can do” positive attitude

Flexibility and ability to multitask, switching priorities as needed

Intermediate Excel

Applicants must have full, permanent work rights in Australia. Compliance with International Traffic in Arms Regulations (ITAR) is applicable to this role. Applicants must be able to obtain National Police and other related security clearances that apply to the role.

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📌 Purchasing and Office Administrator (Melbourne)
🏢 Ascent Vision Technologies Australia
📍 Melbourne