Personal Assistant to High Performing Agent

We are seeking a Personal Assistant to High Performing Agent to join our Real Estate team in Springwood QLD 4127. This is a full-time position that offers a unique prospect to support one of our most successful agents in delivering exceptional service to clients. As a Personal Assistant, you will be instrumental in enabling your agent to focus on building relationships and closing deals by managing administrative tasks, client communications, and operational logistics. This role is essential to maintaining the high standards of service our clients expect and contributes directly to the success of our business.

What you'll be doing

- Managing the agent's calendar, scheduling appointments, inspections, and meetings with clients and stakeholders
- Preparing and organising property documentation, sales agreements, and other essential paperwork
- Handling client communications via phone, email and post, ensuring timely and professional responses
- Coordinating property viewings and open home events, including logistics and attendee management
- Maintaining database records and updating client information systems with accuracy and attention to detail
- Preparing marketing materials, listings, and promotional content as required




- Processing administrative tasks such as invoicing, expense reports, and record keeping
- Supporting the agent with research on market trends, competitors, and prospective properties
- Acting as a first point of contact for clients and providing exceptional customer service
- Liaising with internal teams including legal, finance, and marketing to ensure smooth operations

What we're looking for

- Proven experience working as a Personal Assistant, Executive Assistant, or in a similar administrative support role
- Strong organisational skills with the ability to manage multiple priorities and deadlines simultaneously
- Excellent written and verbal communication skills with a professional demeanour
- Proficiency with computer systems and office software, including Microsoft Office Suite and Customer Relationship Management (CRM) platforms
- Demonstrated ability to work independently whilst collaborating effectively with team members
- High level of discretion and professionalism when handling confidential information
- Knowledge of the real estate industry or willingness to learn quickly
- Strong attention to detail and commitment to accuracy in all work

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📌 Personal Assistant to High Performing Agent (Brisbane City)
🏢 Real Estate
📍 Brisbane City