Organises and control the functions and resources of the office such as managing and implementing administrative systems and personnel.

Job Tasks and Duties:

Managing daily office operations to ensure efficiency and productivity

Preparing and maintaining accurate records, reports, and documentation

Managing filing systems (both physical and digital)

Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing recent procedures and standards as require.

Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)

Supporting managers with admin and procurement needs

Tracking job progress and updating systems accordingly

Ordering and managing materials and supplies for sites.

Assisting with onboarding, inductions, and training documentation

Maintaining employee records and leave registers

Coordinating medicals, tickets, and qualifications compliance

Maintaining WHS registers, documentation and incident reports

Ensuring company policies and procedures are up to date

Coordinating vehicle, equipment,



and license compliance

Managing site safety documentation and updates

Keeping logbooks, registrations, and insurance up to date

Manage client and supplier relationships

Maintaining strong customer service and communication, resolving complaints or office operational issues as required

Ensuring SWMS, risk assessments, and safety procedures are current

Reporting and documenting incidents, near-misses, and hazards

Assisting with audits, compliance checks, and site safety requirements

Staying up to date with relevant legislation and regulations

Experience required:

AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.

What We Offer

Competitive pay

Supportive and team-oriented work setting

Opportunities for growth and learning

Full time work if you pass the short probation period.

📌 Office Manager Smithfield
🏢 Demast
📍 Smithfield