The Governance & Executive Assistant helps keep UiLab's Board, compliance and reporting work organised and on time, and provides day-to-day executive assistance to the CEO.
As a company wholly owned by Logan City Council, UiLab must meet its obligations under the Corporations Act **** (Cth) and a Funding and Governance Agreement with Council.
The role assists the Head of Operations & Governance, as Company Secretary, by preparing board papers and minutes, keeping registers and records up to date, and tracking every compliance deadline.
The role also supports the CEO by managing administrative duties such as correspondence and meetings.Key responsibilitiesAssist the Company Secretary with the day-to-day administration of the company, working under their direction and reviewCoordinate Board meetings, including drafting agendas, collating and distributing board papers, and attending to take minutesMaintain the actions register, and follow up actions with ownersMaintain statutory registers and recordsPrepare draft ASIC notifications and forms for the Company Secretary to review and lodge,



such as officeholder changes and annual review documentsMaintain the register of directors' interests and collect updated disclosuresMaintain the annual Board and committee meeting calendar and the board document libraryMaintain the compliance calendar of obligations under the Funding and Governance Agreement with Logan City Council, and send reminders ahead of each deadlineAssist with reports to Logan City Council, including collecting inputs, formatting, version control and preparing documents for Board approvalManage the CEO's meetings and travel, monitor the CEO's inbox, draft routine correspondence and pass matters to the right personAbout youAt least 2 years' experience as an executive assistant, board support officer or in a similar administrative roleExperience working in or with local government, ideally in a council, council-controlled entity or local government-owned enterpriseUnderstanding of how local government works, including council and committee meeting processes, the annual budget cycle, and how reports and approvals move through councilAwareness of the Local Government Act **** (Qld) and Local Government Regulation **** (Qld), and the accountability and transparency expected of a council-owned beneficial enterpriseAbility to build effective working relationships with council officers and understand council priorities and protocolsExceptional organisation and attention to detail, with the ability to manage several deadlines at onceHigh discretion with confidential and sensitive informationStrong written communication, including correspondence and document formatting
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📌 Governance & Executive Assistant (Brisbane)
🏢 Underwood Innovation Lab
📍 Brisbane