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Your New CompanyA growing Mechanical Services and HVAC business is seeking an organised and proactive Project Administrator to support the successful delivery of major AI infrastructure and data centre projects.
Working closely with Project Managers and site teams, you'll play a key role in keeping projects running smoothly through effective document control, contract administration, reporting and financial coordination.This is an exciting opportunity to join a business operating in one of Australia's fastest-growing sectors, offering exposure to complex projects, cutting-edge technology infrastructure, and a collaborative team environment.Your New RoleAs Project Administrator, you'll become the central hub of project coordination, supporting multiple stakeholders across construction and delivery teams.
You will be responsible for maintaining project documentation, managing contractual processes, supporting financial administration, and ensuring project information is accurate and up to date.Key ResponsibilitiesCoordinate project start-up meetings and support project mobilisationManage project documentation, correspondence and notices within ProcoreAssist Project Managers with project planning, reporting, budget tracking and deliverablesCreate and administer subcontract agreements and purchase ordersProcess project variations and maintain accurate records within ProcorePrepare documentation for monthly progress claims and invoicingSupport accounts receivable activities, including payment follow-upMaintain drawing registers and distribute revised documentationAssist with quality assurance processes and document control activitiesWork closely with site teams,



supervisors and project stakeholders to ensure project requirements are metProvide general project administration support across multiple projectWhat You'll Need to SucceedPrevious experience in a Project Administrator, Contracts Administrator, Project Coordinator or similar roleStrong proficiency using Microsoft Office, particularly ExcelExperience with Procore or similar project management softwareKnowledge of construction industry processes, documentation and workflowsStrong organisational skills with the ability to manage competing prioritiesExcellent communication skills and confidence working with site and office-based stakeholdersDesirableDirect Procore experience managing correspondence, variations, subcontracts and drawing registersExperience preparing progress claims and supporting contract administration functionsUnderstanding of Security of Payment requirements and standard construction contracts (AS****, AS****)Exposure to large commercial construction, infrastructure or data centre projectsStrong document control and QA experience, including revision control and drawing managementExperience supporting project cost reporting and budget trackingWhat You'll Get in ReturnOpportunity to work on leading AI infrastructure and data centre developmentsExposure to large-scale, technically complex construction projectsSupportive and collaborative team environmentCareer development opportunities within a growing organisationBe part of an industry shaping the future of technology and digital infrastructureFree in office parkingAttractive salary packageWhat You Need to Do NowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emerina now on ************ for more information.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Project Administrator (Canberra)
🏢 Hays
📍 Canberra