An opportunity is available for an experienced and proactive administrator to join an NGO.Your new company An exciting opportunity is available for an experienced and proactive Administrator to join a small, collaborative team based in Canberra's Parliamentary Triangle.
Supporting a highly regarded industry association, this varied role offers the opportunity to work closely with senior leadership while contributing to events, stakeholder engagement, communications and the day-to-day operations of the organisation.This is a diverse position suited to someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering a high standard of administrative and operational support.
You will play a key role in ensuring the smooth running of the office while helping deliver high-profile events and maintaining strong relationships with members, industry representatives and government stakeholders.Your current role Working closely with the Chief Executive Officer and broader team, your responsibilities will include:Providing executive support including diary, meeting and travel managementPreparing correspondence, presentations, reports and briefing materialsCoordinating stakeholder communications and liaising with members, industry representatives and government stakeholdersAssisting with the delivery of conferences, forums, workshops, dinners, webinars and other industry eventsManaging registrations, invitations, event logistics and supplier coordinationSupporting website updates, social media content and digital communicationsMaintaining databases, records management systems and office documentationCoordinating office administration, facilities,



suppliers and service providersAssisting with a range of operational projects and organisational prioritiesWhat you'll need to succeed To be successful, you will possess:Previous experience in executive assistance, office administration, events coordination or a similar support roleExceptional organisational skills and a high level of attention to detailStrong written and verbal communication skillsThe ability to manage competing priorities and work autonomouslyExcellent stakeholder engagement and relationship management skillsSound judgement and the ability to handle confidential information with discretionIntermediate to advanced Microsoft Office skills, including Outlook, Word, Excel and TeamsA positive, flexible and proactive approach with a genuine can-do attitudeExperience with CRM systems, event management platforms, Canva, Adobe Creative Suite, Campaign Monitor, SurveyMonkey or social media scheduling tools will be highly regarded but is not essential.What you'll get in return Opportunity to work in a small, supportive and collaborative teamDiverse role with exposure to executive support, events, communications and operationsCentrally located office in Canberra's Parliamentary TriangleOpportunity to engage with senior leaders across industry and governmentGenuine ownership of your work and the ability to make a visible impactAttractive salary package and professional development opportunitiesWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emma on *********.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Experienced Administrator (Canberra)
🏢 Hays
📍 Canberra