Job Description
Payroll Officer & Office Manager (Cold Storage Logistics) n
Established in ****,
Laverton Cold Storage
(LCS)
is a growing, Australian family owned and operated dry, cold and freezer storage, logistics and distribution provider servicing medium to large food producers and import/export clients. With specialty facilities in Truganina including a new purpose built facility that's just opened, we are experts in providing temperature-controlled cold storage warehousing. We pride ourselves on innovation and our commitment to excellence, utilising the latest cold storage warehousing and distribution technology and recognise that our employees' professionalism and commitment is what sets us apart.
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We have an exciting opportunity for experienced and motivated Payroll Officer & Office Manager to join our friendly team. The role is responsible for running the day-to-day activities of the office, preparation and control of the weekly payroll (using Employment Hero), accounts payable and providing administrative support where required. The successful candidate will support the Chief Financial Officer, assisting across Finance and Payroll and assist the HR team. The role is based at our Truganina site and is crucial for the smooth operation of the payroll, finance and office management function.
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The ideal candidate will be a team player and have experience in running an inhouse payroll functions, office management and accounts payable. Be personable, proactive, detail-oriented, efficient and capable of multi-tasking with a hands-on approach and meticulous admin skills.
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Our organisation offers a friendly, productive working environment with lots of opportunities for growth for the right candidate.
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Duties include:
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Payroll (Approx 40%):
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Prepare the weekly payroll and payroll reporting to management
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Provide training and guidance to the HR assistant who assists in supporting the weekly payroll preparation
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Timesheet reviews – actioning rejected timesheets, amending timesheets as required, approving overtime
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Check the invoices for external labour hire agencies against time recording of hours worked
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Manage payroll related payments to external organisations including Child Support & the ATO
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Prepare payroll journals in MYOB
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Processing termination/ resignation payments
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Assisting with leave request reviews
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Payment summaries (end of financial year)
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Monitoring payroll inbox and responding to pay enquiries
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Processing superannuation weekly
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Onboarding - reviewing new starter profiles/set up
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Assisting with Employee documentation control
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Assisting HR / OH&S; with onboarding processes and reviewing documentation
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Office Management, Administration & Accounts Payable (Approx 60%):
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Reception and running the front office at the main Truganina facility
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Accounts payable for some suppliers where not controlled by our offshore AP function (inc. labour hire agencies, MHE suppliers & container transport)
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Office/operational department ordering & stock control (uniforms, stationary & general operational supplies)
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Monthly auditing (swipe cards, systems, invoices)
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Access card control
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Responding to invoice enquiries
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Assisting Accounts Receivable with customer on charges
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Our ideal candidate will have:
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Payroll experience (Employment Hero advantageous but not essential)
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Finance experience
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Excellent communication skills (both written and verbal)
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Previous exposure to or experience with MYOB software (advantageous but not essential)
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Strong attention to detail, initiative, time management and follow through
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Strong computer skills and proficiency in the Microsoft Office suite & industry web tools
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Pleasant, skilled phone manner
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A strong sense of accountability and responsibility
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Logistics industry experience or knowledge would be beneficial
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Working Hours: 8am to 4pm Monday-Friday
but flexibility to work extended hours may be required depending on business needs.
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Australian working rights and a police check are required for this position.
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We value experience and are passionate about building a professional team that embraces challenges and works with a shared vision.
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📌 Payroll Officer & Office Manager (Cold Storage Logistics) (Melbourne)
🏢 Laverton Cold Storage
📍 Melbourne