Job Description
We're looking for a proactive Junior Administrator / Trainee Project Coordinator to support our Client Services teams with day-to-day coordination and commercial administration. This is an entry-level role ideal for someone who enjoys being organised and working with clients, team members and suppliers.
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Youll play a key role in labour scheduling, purchase orders, client reporting, and invoicing, while gaining hands-on exposure to company processes.
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Key Responsibilities
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Raise and manage purchase orders in line with approvals and budgets
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Schedule labour (internal staff and subcontractors) and coordinate availability
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Match supplier invoices to purchase orders and delivery records
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Assist with creating client invoices and supporting billing processes
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Prepare and issue client reports and service / progress updates
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Coordinate meetings, track actions, and maintain project documentation
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Maintain accurate records in SharePoint, Teams, and internal systems
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About You
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0-2 years' experience in administration, coordination, or operations support
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Comfortable working with purchase orders, invoices, and basic financial data
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Strong organisational skills with excellent attention to detail
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Confident communicator (written and verbal)
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Proficient in Microsoft 365 (Outlook, Excel, Teams, Word)
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Reliable, proactive, and keen to learn
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Desirable (but not essential):
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Experience scheduling labour or working in a project-based environment
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Exposure to invoicing, job costing, or finance/ERP systems
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Certificate IV in Business, Administration, or Project Management (or working towards)
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What We Offer
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Hands-on exposure to projects, clients, and commercial operations
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Supportive team environment with on-the-job learning
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Explicit development pathway into project coordination or operations roles
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📌 Junior Project Coordinator (Melbourne)
🏢 SKS Technologies
📍 Melbourne