We are looking for a highly organized and detail-oriented Administration Assistant to provide essential support to various departments within our building and construction organization in Melbourne, Victoria. The ideal candidate will assist in maintaining smooth operations and efficient workflow, handling general administrative tasks, coordinating meetings and events, managing office supplies, supporting the HR department, and ensuring confidentiality with sensitive information.
Responsibilities:
– Manage correspondence, schedule appointments, and maintain records
– Organize and coordinate meetings, conferences, and events
– Handle incoming calls and inquiries accurately
– Prepare internal communications, memos, and reports
– Maintain office supplies inventory and place orders when needed
– Support HR department in onboarding new employees and maintaining records
– Collaborate with team members to ensure efficient workflow
– Assist in managing travel arrangements for staff members
– Uphold confidentiality with sensitive information
Qualifications:
– High school diploma or equivalent; additional certification in office administration is a plus
– Proven experience as an Administration Assistant or similar role
– Proficient in MS Office Suite (Word, Excel, PowerPoint)
– Excellent organizational skills
– Strong attention to detail
– Exceptional verbal & written communication skills
– Ability to prioritize tasks & work independently
– Familiarity with basic HR processes is desirable