Beechworth Accounting is seeking a professional, enthusiastic and customer-focused individual to become a full time receptionist and administration manager. You will be the first person to greet clients and visitors as they walk through the door or call into the office. This is an all round reception/office manager role that will suit someone who enjoys variation and a small and close knit office culture.
Key responsibilities
- Welcoming current and prospective clients and visitors
- Answering a multiline telephone system, taking messages and transferring phone calls to the appropriate staff member
- Diary management including the scheduling of appointments and booking meeting rooms for staff members
- Processing and management of incoming and outgoing mail
- Daily processing of customer payments (cheque, cash and credit card)
- Monitoring and ordering of office stationery as well as other general office and kitchen supplies
- Assisting in document compilation for clients such as income tax returns and financial statements including preparing invoices, letters and any other correspondence as required
- Office and systems management and support
- Database management including filing, scanning and photocopying
- Assisting with any other accounting administrative processes as and when required
About you
- An approachable,
friendly personality with excellent communication skills – both written and verbal
- Data entry skills with a high level of accuracy
- A strong work ethic, polite and punctual conduct as well as excellent customer service skills
- A solid attention to detail in all areas, including taking phone messages accurately and following office procedures and processes accurately
- A commitment to assisting all other staff and use own initiative in order to achieve effective running of the business
- Computer skills including proficiency in Microsoft office (Word, Excel and Outlook) and possess the desire to expand knowledge with different software programs
- Willingness to work in a team environment with a positive attitude as well as being able to focus on work independently
- A general knowledge of accounting terms, principles and processes and a clear understanding of the need for client confidentiality
About us
Beechworth Accounting is a small-scale accounting and financial services firm specialising in Tax Planning, Self-Managed Superannuation Funds, Corporate Structuring and Financial Planning. We are located in a quaint, busy town with an abundance of coffee shops, boutique retailers and award winning restaurants. We are a forward thinking firm that is constantly adapting and improving the way we do business and expect our entire team to be part of this process.