Looking for THREE Administrators for Western Suburbs

This is a part-time position of 25 hours per week, Monday to Friday, reporting to the Centre Director. You'll be the friendly first point of contact for families and the organised support behind our daily operations. Each day will be different, with a mix of family contact, finance, compliance and team support. Full induction will get you up to speed.

About the role

This is a part-time position of 25 hours per week, Monday to Friday, reporting to the Centre Director. You'll be the friendly first point of contact for families and the organised support behind our daily operations. Each day will be different, with a mix of family contact, finance, compliance and team support. You don't need childcare experience to apply, because a full induction will get you up to speed.

Families

- Enrolments, orientations and departures in OWNA
- Yearly re-enrolments
- Weekly and quarterly newsletters
- Family events and kinder graduation
- Excursion and incursion planning

Finance

- Weekly accounts checks
- Following up declined payments
- Child Care Subsidy (CCS) administration
- Late fees and session checks
- Dext receipts and budget tracking

Compliance

- Staff documents register




- Children's medical certificates register
- First aid and evacuation bag audits
- Fire drill coordination
- Food safety and kitchen audits

Team support

- New staff inductions and OWNA setup
- Timesheets and payroll support
- Staff communications
- Career development and team nights

About you

- At least 2 years' experience as an office administrator or in a similar role
- Excellent attention to detail and confidence with technology. We'll train you in OWNA.
- Warm, professional communication with families and staff
- Able to keep information confidential and to recognise when something needs escalating
- A valid Working with Children Check, or willingness to get one before starting

Highly regarded

- A Certificate III or Diploma in Early Childhood Education and Care
- Knowledge of CCS and Family Assistance Law
- Bookkeeping or Dext experience
- Experience in childcare, health or education

What we offer

- Monday to Friday, working hours only
- A full induction and ongoing training
- A supportive team that values your contribution

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📌 Child Care Administration role (Melbourne)
🏢 Childs Play ELC
📍 Melbourne