- Vibrant Team
- Excellent Culture
- Career Progression

Your new company

Join a values-driven not-for-profit organisation committed to creating meaningful outcomes for the community. Due to ongoing growth and business needs, an opportunity has arisen for an experienced Executive Assistant to provide dedicated support to an Executive Director within a collaborative and purpose-driven environment. This is a 3-month temporary opportunity where you will play a pivotal role in ensuring the smooth operation of the Executive Office, managing competing priorities with professionalism, discretion and efficiency. The organisation prides itself on its warm, supportive culture, making this an ideal opportunity for an experienced Executive Assistant who enjoys building positive working relationships while maintaining the highest level of confidentiality.

Must have

Unrestricted Work Rights
Immediate Availability
Current Working with Children Check (WWCC)

Your new role

- Provide high-level executive support to an Executive Director, including complex diary management, travel coordination, inbox management and meeting preparation.
- Act as a trusted gatekeeper and key point of contact, managing highly sensitive information with absolute discretion and confidentiality.
- Coordinate executive meetings, prepare agendas, presentations and supporting documentation and ensure follow-up actions are completed.
- Prepare executive reports, briefing papers, presentations and correspondence for internal and external stakeholders.
- Board, Committees and Governance support.
- Build strong working relationships across the organisation and contribute positively to a warm, collaborative and people-focused culture.
- Support organisational initiatives, projects, events and executive priorities as required.
- Manage meeting schedules and assist with the coordination of key leadership activities.




- Prepare professional communications on behalf of the Executive Directors.
- Process executive expenses, approvals and administrative tasks in a timely manner.
- Identify opportunities to improve processes and contribute to the efficient functioning of the Executive Office.
- Provide additional administrative and coordination support as required.

What you'll need to succeed

- Extensive experience supporting Executive Directors, C-suite executives or senior leadership teams.
- Demonstrated experience providing high-level executive support within complex and fast-paced environments.
- Excellent stakeholder management skills with the ability to build and maintain strong professional relationships.
- Exceptional organisational skills with the ability to manage multiple priorities, changing deadlines and competing demands.
- Strong judgement, initiative and the ability to anticipate the needs of senior leaders.
- Outstanding written and verbal communication skills, with experience preparing reports, presentations and qualified correspondence.
- Advanced proficiency across Microsoft Office 365, including Outlook, PowerPoint, Word and Excel.
- A highly professional, adaptable and resilient approach, with a demonstrated ability to handle confidential information with the utmost discretion.
- Previous experience within the not-for-profit or healthcare sector will be highly regarded.
- A collaborative and personable approach, with the ability to contribute positively to a supportive team culture.
- A current Working with Children Check (WWCC) or the ability to provide one immediately.

What you need to do now
If you're an experienced Executive Assistant with immediate availability and are looking for an ongoing temporary opportunity within a purpose-driven not-for-profit organisation, click 'APPLY NOW' to submit your updated resume to Talitha Raath at Hays. For any queries, please email *************@hays.com.au

📌 Executive Assistant (Heidelberg)
🏢 Hays Recruitment
📍 Heidelberg