Job Description
About the Role
An exciting opportunity is available for a Project Administrator to join a growing team supporting the delivery of projects across the construction and infrastructure sectors.
This role will suit an organised and detail-oriented professional with experience in project administration and project coordination.
Working closely with commercial and project teams, you will play a key role in ensuring the smooth and efficient delivery of projects through accurate documentation, procurement support, financial administration and reporting.
Key Responsibilities
Provide day-to-day administrative support to project and commercial teams.
Maintain accurate project documentation, registers, records and reporting systems.
Assist with the preparation and administration of contracts, variations and other contractual documentation.
Support procurement activities, including tender documentation, scope of works, purchase orders and subcontractor onboarding.
Review subcontractor claims, supplier invoices and project costs to ensure accuracy and compliance.
Assist with client claims, supporting documentation, approvals and accounts receivable processes.
Prepare project progress reports, meeting minutes and stakeholder correspondence.
Monitor project licences, permits, insurances and compliance documentation.
Build strong working relationships with internal teams, subcontractors, suppliers and other stakeholders.




Identify and escalate contractual discrepancies, financial risks and project administration issues.
Ensure project processes and documentation are maintained in line with company procedures and quality standards.
Key Requirements
1-3 years' experiencein project administration, contract administration or a similar coordination role, preferably within construction.
Strong organisational and document control skills, with the ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office, particularly Excel, Word, SharePoint, Teams and PowerPoint.
Strong written and verbal communication skills, including report writing, correspondence and meeting minutes.
Excellent attention to detail, particularly when handling contracts, invoices and financial documentation.
A proactive attitude, willingness to learn and the ability to work collaboratively within a project team.
An understanding of procurement, subcontractor management and commercial project processes will be highly regarded.
What's on Offer?
Salary package of$75,000 inclusive of superannuation.
Newcastle-based prospect within a growing project delivery environment.
Exposure to commercial, contractual and financial aspects of project delivery.
Opportunities to develop your skills and progress your career in project administration.

📌 Project Administration (New South Wales)
🏢 Fetch Recruitment
📍 New South Wales