Job Description
Help keep important Council projects, contracts and procurement activities moving forward and contribute to outcomes that make a real difference in our community.
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The City of Port Lincoln is seeking an organised and proactive Procurement and Project Support Officer to join our Grants and Projects team.
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Working within the Grants and Projects team, you will support procurement, tendering, contract administration and project delivery by coordinating documentation, maintaining accurate records and monitoring key actions and milestones.
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You will work closely with internal staff, contractors and suppliers to help Council initiatives progress in a timely and compliant way, while building your skills and experience across procurement and project delivery.
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This role offers the opportunity to broaden your experience, develop practical skills and build a strong foundation for career growth across procurement and project delivery.
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Full-time, Permanent Position
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Estimated start August ****
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$78, annual salary
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Salary package includes:
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Uniform Allowance
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Plus 12% Superannuation
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Additional 3% Council superannuation contribution
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Key Objectives
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Support Standardised Processes and Procedures
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Coordinate the preparation, maintenance and consistent application of documented processes, templates and guidelines for project delivery, procurement, contracts and documentation workflows in accordance with established Council procedures.
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Provide guidance to internal stakeholders on approved procedures and resources within the scope of the role, and refer complex or non-standard matters to the Managers as required.
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Undertake routine reviews of the use of standardised procedures, identify inconsistencies, gaps or improvement opportunities, and record and escalate these for consideration.
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Act as an initial contact point for process-related queries within the work area, contributing to the consistent application of approved systems and practices.
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Support Procurement, Tendering, and Contract Management
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Coordinate procurement and RFx activities within established frameworks, including the preparation, collation, issue and filing of documentation, while ensuring compliance with Council policies, procedures and probity requirements.
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Prepare and administer contract documentation and registers, maintain accurate records of contract status and securities, and identify omissions, inconsistencies or follow-up actions requiring escalation.
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Liaise with internal staff, contractors and suppliers on routine procurement and contract administration matters within the scope of the role, and escalate matters requiring higher-level assessment or decision-making.
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Support Project Delivery and Milestones
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Coordinate defined project support activities by collating, maintaining and reviewing project information, updating records to reflect progress against agreed milestones, and following up routine actions within established parameters.
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Maintain project and grant registers by recording key dates, submissions, reporting requirements and funding milestones, and identifying emerging gaps or overdue actions for escalation.
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Prepare and coordinate project documentation, including meeting agendas and minutes, consultant and contractor communications, and other records required to support delivery and reporting.
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Process project-related financial documentation, including purchase orders, invoices and progress claims, and maintain accurate financial and administrative records in accordance with delegations and established procedures.
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General Duties
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Provide specialised support to the Manager Grants and Projects, Project Manager and other resources within the Workplace and Infrastructure Team.
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Undertake routine reviews of procurement, contract and project records to ensure accuracy, completeness and compliance with Council requirements, and escalate issues as required.
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Uphold and promote Council values, including inclusivity, sustainability, and community well-being, in all aspects of the role.
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Report incidents, near misses, injuries, property damage and hazards in accordance with Council requirements.
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Undertake other duties consistent with the position classification and capabilities of the role, as reasonably directed.
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Essential Qualifications, Experience, Knowledge & Skills
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Relevant qualifications or demonstrated experience in project coordination, procurement administration, contract administration, local government administration or a related field.
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Demonstrated ability to apply established procedures, policies and systems within a specialised work area and exercise sound judgement in progressing routine and moderately complex matters.
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Proficiency in Microsoft Office and other business systems used to manage project, procurement and contract information.
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Well-developed written and verbal communication skills, including the ability to liaise effectively with internal and external stakeholders and prepare clear and accurate documentation.
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Strong organisational and time management skills,



with the ability to coordinate multiple activities, manage competing priorities and maintain attention to detail.
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Highly regarded but not essential Qualifications, Experience, Knowledge & Skills
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Experience supporting procurement, tendering and contract administration activities within a probity and compliance framework.
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Experience coordinating project administration activities, including registers, reporting milestones, financial documentation and stakeholder communications.
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Knowledge of local government processes, records management and relevant compliance requirements.
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Relevant qualifications in project management, procurement, business administration or a related discipline.
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Key performance indicators
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Coordination of Procurement and Project Activities – Defined procurement and project support activities are coordinated accurately and in a timely manner, with current records, registers and actions maintained to support delivery, reporting and compliance.
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Contract and Records Administration – Contract, procurement and project records are complete, current and reliable, with inconsistencies, gaps and upcoming actions identified and escalated in a timely manner.
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Application of Procedures and Judgement – Approved procedures, templates and systems are applied consistently within the work area, and routine and moderately complex matters are progressed with sound judgement and appropriate escalation.
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Stakeholder and Team Support – Internal and external stakeholders receive timely, accurate and professional support on defined procurement and project coordination matters, contributing to efficient delivery outcomes across the Grants and Projects function.
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Why join us?
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This position provides an opportunity to work across a diverse range of Council initiatives and develop your experience in procurement, contracts and project delivery.
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You will join a cooperative team and contribute to projects and activities that support the continued development of Port Lincoln and deliver meaningful outcomes for the community.
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How to apply
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Using the above position description as a guide, your application should be addressed to Clint Aird, Manager Grants & Projects and include, a brief cover letter addressing the key criteria of the position and your most recent resume including details of at least three employment referees.
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n If you would like to learn more, please reach out to our People and Culture team at or by telephone .
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n Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Friday 17 July ****.
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The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace
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📌 Procurement And Projects Support Officer (Port Lincoln)
🏢 City of Port Lincoln
📍 Port Lincoln