Executive Assistant & Marketing Coordinator
MMD Recruitment is recruiting on behalf of a growing Project Management and Advisory consultancy for a dynamic and organised Executive Assistant & Marketing Coordinator to join its Sydney team on a part-time basis.
This is a hybrid role offering flexibility in how you structure your working week between the Sydney CBD office and remote working arrangements. You will provide critical executive, administrative and marketing support to the Managing Director and leadership team, while managing key coordination activities that help drive the business forward.
This position is ideal for someone who thrives in a fast-paced workplace, enjoys wearing multiple hats and is confident working independently.
What you'll be doing
Providing comprehensive executive support to senior management, including diary management, meeting scheduling, calendar invitations and preparation of materials for key business meetings
Managing correspondence, confidential documents and records while maintaining professional standards and discretion
Coordinating marketing initiatives and campaigns, including copywriting, Canva content, LinkedIn updates and liaison with external marketing providers
Organising company events, client meetings and team functions from conception through to execution
Managing databases, contact lists and CRM systems to ensure accurate and up-to-date company records
Providing administrative support for recruitment and resourcing activities, including candidate scheduling and interview coordination
Supporting the preparation of reports, capability statements, proposals and presentations for internal and external stakeholders
Managing office operations, including supplies, facilities coordination and vendor management
Assisting with social media content, company communications and project updates where required
What we're looking for
Proven experience as an Executive Assistant,



Personal Assistant, Marketing Coordinator or in a similar business support role
Demonstrated experience in marketing coordination, content management, Canva or related administrative marketing functions
Advanced proficiency with Microsoft Office Suite, Outlook, calendar systems, Teams and CRM platforms
Excellent written and verbal communication skills, with the ability to liaise effectively with senior stakeholders, clients, consultants and external contacts
Strong organisational ability with proven capability to manage multiple priorities and meet deadlines
Professional discretion and the ability to handle confidential information with integrity
A proactive problem-solving approach and strong attention to detail
Experience in event coordination, project coordination, professional services, construction, infrastructure, property or recruitment will be highly regarded
Ability to work independently as well as collaboratively within a growing team environment
What's on offer
This is an opportunity to work closely with the Managing Director of a growing national consultancy, with exposure to major projects and clients across infrastructure, energy, data centres, water and commercial sectors.
The business offers a flexible part-time arrangement, a supportive and ambitious team environment, competitive remuneration and genuine opportunity for the role to grow as the company expands.
About the company
Our client is a growing project management and advisory consultancy providing specialist support across infrastructure, energy, data centres, water, commercial and major projects throughout Australia.
Its services include client-side project management, project controls and planning, commercial management, quantity surveying, claims and dispute support, engineering delivery and specialist resourcing. The team works with leading contractors, developers, asset owners and delivery partners across the country.
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📌 Executive Assistant & Marketing Coordinator (Sydney)
🏢 MMD Recruitment
📍 Sydney