Research Administration Officer - South Brisbane

About the Role
We have an exciting opportunity to join our dynamic and collaborative Icon Research team on a 12 month full-time max term contract. As our team continues to grow and evolve, there may be an opportunity for the role to be extended beyond the initial term, subject to business needs. This position offers flexible hybrid working arrangements, with the majority of work able to be performed remotely, while occasional onsite attendance may be required to support team, stakeholder and business activities.
Reporting to the Research Implementation and Quality Manager, this role provides administrative and coordination support across the Research Quality and Investigator Initiated Trials (IIT) programs. You'll play a key role in supporting investigator-led research projects through the maintenance of study documentation, project and portfolio tracking, reporting processes, governance administration and stakeholder communications.
Working closely with the Research Quality team and IIT project staff, you'll help coordinate meetings, maintain records and documentation, support learning and development initiatives, assist with reporting activities, and contribute to the efficient delivery of research programs across Icon Oncology Group. This is an excellent opportunity for an organised administrator who enjoys working in a project-based environment and wants to contribute to innovative clinical research initiatives.
Key Responsibilities:
Provide administrative and coordination support across the Research Quality and Investigator Initiated Trials (IIT) programs
Coordinate meetings, committees and working groups, including scheduling, agendas, minutes, action tracking and stakeholder communications
Maintain study documentation, project trackers, reporting tools, databases and records to support research governance and portfolio oversight
Assist with the preparation, filing and coordination of ethics, governance, regulatory and site documentation, ensuring accuracy and compliance
Support research training and education activities, along with continuous improvement initiatives, quality projects and the implementation of new systems and processes

About the Role
We have an exciting opportunity to join our dynamic and collaborative Icon Research team on a 12 month full-time max term contract.



As our team continues to grow and evolve, there may be an opportunity for the role to be extended beyond the initial term, subject to business needs. This position offers flexible hybrid working arrangements, with the majority of work able to be performed remotely, while occasional onsite attendance may be required to support team, stakeholder and business activities.
Reporting to the Research Implementation and Quality Manager, this role provides administrative and coordination support across the Research Quality and Investigator Initiated Trials (IIT) programs. You'll play a key role in supporting investigator-led research projects through the maintenance of study documentation, project and portfolio tracking, reporting processes, governance administration and stakeholder communications.
Working closely with the Research Quality team and IIT project staff, you'll help coordinate meetings, maintain records and documentation, support learning and development initiatives, assist with reporting activities, and contribute to the efficient delivery of research programs across Icon Oncology Group. This is an excellent prospect for an organised administrator who enjoys working in a project-based environment and wants to contribute to innovative clinical research initiatives.
Key Responsibilities:
Provide administrative and coordination support across the Research Quality and Investigator Initiated Trials (IIT) programs
Coordinate meetings, committees and working groups, including scheduling, agendas, minutes, action tracking and stakeholder communications
Maintain study documentation, project trackers, reporting tools, databases and records to support research governance and portfolio oversight
Assist with the preparation, filing and coordination of ethics, governance, regulatory and site documentation, ensuring accuracy and compliance
Support research training and education activities, along with continuous improvement initiatives, quality projects and the implementation of new systems and processes




About You
To be successful in this role, you'll be a highly organised administrator with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. You'll enjoy coordinating competing activities, maintaining accurate records, and working collaboratively with a broad range of stakeholders.
Key Requirements
Demonstrated experience in administration, project coordination or business support roles
Solid organisational skills with the ability to manage competing priorities and meet deadlines
Excellent written, verbal and interpersonal communication skills, with a high level of attention to detail
Strong proficiency across Microsoft Office 365, including Word, Excel, PowerPoint, Teams and SharePoint
Ability to work independently while building effective working relationships across multiple stakeholder groups
Experience within healthcare, research, clinical trials, governance, quality or education environments will be highly regarded
Our Culture and BenefitsWe don't just offer jobs—we offercareers that grow with you. Here are just a few of the benefits with Icon Oncology Group:
Competitive remuneration
Informative training and development programs
Qualified guidance from highly-skilled leaders
Valued rewards and recognition program and staff benefits
Paid parental leave (for permanent employees)
Flexible working arrangements for positive work/life balance (where applicable)
About Icon Research
Icon Research delivers world‐class clinical trials across a growing network of sites throughout Australia and internationally. Our teams are united by a shared commitment to improving patient outcomes through innovation, collaboration and excellence in research.
Every trial represents an opportunity to bring new treatment options to patients and contribute to the future of cancer care.
Icon Oncology Group celebrates diversity and is committed to creating an inclusive workplace for all employees. We encourage applications from all diverse backgrounds.
We are committed to managing the risk of transmission of specified vaccine preventable diseases (VPDs). Certain roles may require the successful candidate to show evidence that they have been vaccinated against or not susceptible to specified VPDs.
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📌 Research Administration Officer - South Brisbane
🏢 Icon Oncology Group
📍 Brisbane