THE ROLE
The role provides administrative support to the Director of After Hours Services, Secure Care Services and Hurstbridge Farm statewide services.
The Administration Officer provides a point of contact for key stakeholders from within the division, across government and from a diverse range of organisations.
Maintaining a high degree of confidentiality, the Administration Officer is responsible for:
* maintaining financial systems and the payment of invoices
* management of records and departmental systems
* preparation of correspondence and communications
* arranging and supporting meetings and events
* inbox, calendar and mail management
* coordinating general office maintenance and supplies
* ad hoc administrative support to key executives, managers and the broader team.
An ability to be responsive and adaptable to competing priorities is essential.
Attention to detail and a focus on teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.
ACCOUNTABILITIES INCLUDE
* Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.
* Answer queries, provide timely advice and undertake general follow up action as required,



including correctly redirecting incoming mail and queries.
* Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
Please open the position description to read more.
This role requires a Working with Children Check.
Further advice on obtaining this check can be found here: For more information on what this means, and all other requirements, please see the Position Description.
HOW TO APPLY
Applicants are encouraged to apply online.
Attachments can be uploaded in .
doc, .
docx, .
pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs ()
Please apply to submit your interest in this position.

📌 Administration Officer (Melbourne)
🏢 Department Of Families, Fairness And Housing
📍 Melbourne