Recruitment Administrator (Casual) at Victoria University Minimal
Melbourne, Victoria, Australia - Full Time
Start Date: Immediate
Remote Job: Yes
Telecommute: Yes
Sponsor Visa: No
Experience: 2 year(s) or above
Skills:
End-to-end Recruitment
Onboarding
Administrative Support
Customer Service
Oracle HCM
Stakeholder Management
Record Keeping
Reporting
Confidentiality
Communication Skills
Time Management
Attention to Detail
About VU
Description About VU:At VU, we aim to be one of the leading impact universities in the world. VUisan impact driven university committed to equity, excellence and opportunity.Based in Melbourne's west and connected globally, we put students first throughthe VU Block Model®, dual sector pathways and strong industry partnerships.
Weare a values led, inclusive workplace where diverse talent is supported to makea real difference.
About the Team
The People and Culture Portfolio provides integrated human resources advice andsupport across all areas of the University. Working closely with our clients, wedeliver strategically-aligned workforce solutions in areas including changemanagement, diversity and inclusion, organisational development, health andsafety, industrial and employee relations, remuneration and benefits, andrecruitment. We also plan, design, communicate and monitor the University'sWorkforce Strategy with a focus on building organisation and change managementcapability and providing workforce data to support strategic decision-making toenable the University to deliver on its strategic agenda.
About the Role
The Recruitment Administrator provides high-quality administrative support andcoordination across the end-to-end recruitment lifecycle and onboardingactivities. Working closely with Talent Acquisition Advisors, hiring managersand candidates, the role ensures recruitment outcomes are delivered efficientlyand professionally!The role is responsible for end-to-end recruitment of our Casual portfolio andmanaging the end-to-end onboarding process. Providing next level customerservice goes without saying.




Position Key Duties
Coordinate activities associated with end-to-end recruitment process.
Ensure recruitment records are accurate, complete and maintained inaccordance with university requirements.
Act as a primary point of contact for candidates and hiring managers throughout the recruitment process – providing timely, professional andcourteous communication.
Own the onboarding process and pre-commencement candidate follow up
Triage HR Service Requests
Support a positive candidate experience by ensuring transparency,responsiveness and professionalism.
Respond to recruitment enquiries and elevate complex matters whereappropriate.
Maintain recruitment data within Oracle HCM and other relevant systems.
Generate recruitment and onboarding reports and provide administrativesupport for workforce and recruitment metrics.
Identify issues and contribute to continuous improvement initiatives.
Maintain confidentiality and handle sensitive information appropriately.
Provide ad-hoc administrative support to the Talent Acquisition team.
Position Details
Classification: HEP 3 - Casual
Salary: $***** per hour Plus 17% Super
Employment Type: Casual
Hours per Week: ******* FTE
Location: Footscray Park Campus – 3 days on-site
About You
Demonstrated experience providing high-volume administrative support within arecruitment, HR or customer-focused environment.
Well-developed organisational skills with the ability to manage multiplepriorities and meet competing deadlines.
Strong attention to detail and commitment to maintaining accurate records anddocumentation.
Excellent written and verbal communication skills,



including the ability toprovide professional customer service to diverse stakeholders.
Demonstrated understanding of confidentiality and handling sensitiveinformation appropriately.
Knowledge of contemporary recruitment practices and employment legislation.
The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.
Visa sponsorship is not available for this position.
This role requires for applicants to have full and permanent working rights in Australia.
Applications will close Sunday 19 July **** at 5pm.
Why Join VU
VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an workplace where staff can excel, achieve their goals, and develop their careers.
With a focus on diversity, inclusion,and family-friendly policies, VU supports both professional and personal well-being.
Our Commitment
Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socioeconomic backgrounds.
As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier free recruitment experience by providing adjustments and accessible formats upon request at or **************.
Responsibilities The role provides administrative coordination for the end-to-end recruitment lifecycle and onboarding process for the casual portfolio. It involves managing candidate communications, maintaining recruitment data in Oracle HCM, and supporting Talent Acquisition Advisors.
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📌 Recruitment Administrator (Casual) (Melbourne)
🏢 Y-AXIS
📍 Melbourne