O'Hearn Lawyers
is a well-established and respected law firm that has proudly served the region for more than 35 years. With offices in Newcastle and Port Stephens, we are known for our talented team, strong community connections and reputation for excellence. As a forward-thinking firm, we embrace innovation while remaining committed to delivering exceptional service and meaningful outcomes for our clients. Our work is guided by our core values of
Dedication, Respect, Integrity and Collaboration
, which shape the way we support our clients, work with one another and contribute to our community.
What makes O'Hearn Lawyers a great place to work?
We offer you all the things you should expect from a great law firm, some of which include:
Great people and culture
Competitive remuneration
Collaborative team environment
Team bonding, EOFY, Birthday and Christmas celebrations
Reward and recognition
The Opportunity
We are looking for an experienced full-time Legal Secretary to join our team in office at our Newcastle office.
This is a full-time role. Please note that we are not accepting applications from applicants seeking a casual or part-time role.
Key areas of responsibility
Efficiently manage incoming and outgoing correspondence, including emails, phone calls, and letters.
Schedule, manage and coordinate meetings, appointments, and conferences for lawyers and clients.
Maintain matter management and organise physical and digital filing systems, ensuring easy retrieval of documents and information.
Draft and edit court and legal documents,



correspondence & other documents such as briefs accurately and with attention to detail adhering to formatting and style guidelines.
Assist with billing and invoicing processes, including timekeeping and expense tracking.
Conduct legal research using online databases and libraries to support lawyers in case preparation and analysis.
Liaise with clients, court personnel, and other external parties to facilitate communication and information exchange.
Provide administrative support to legal teams.
Uphold confidentiality and discretion in handling sensitive information and matters pertaining to clients and cases.
Your Professional skills and competencies
Minimum of 2 years' experience as a Legal Secretary including previous experience supporting fee earners at multiple levels.
Experience working in Civil Litigation & Dispute Resolution Law advantageous.
High degree of initiative, pro-activity and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
Ability to effectively prioritise workload.
Excellent relationship building and organisational skills.
Strong written communication skills and excellent attention to detail, with the ability to draft correspondence and presentations.
Ability to learn new systems with ease, with intermediate to advanced level technical skills in the Microsoft suite.
Ability to work independently and part of a team.
#J-*****-Ljbffr

📌 Legal Secretary (Newcastle)
🏢 O'Hearn Lawyers
📍 Newcastle