We are looking for a reliable, detail-oriented, and proactive Office Administrator to serve as a key support for our team. You will be responsible for daily office administration and standardized management of company accounts, acting as a coordination point between management, employees, and various departments — ensuring accurate information flow, timely task execution, and effective risk identification and handling.
Core Competencies
Sound judgement
Prioritisation and time management
Independent thinking
Ability to identify issues and anomalies
Ability to recognise when escalation is required
Practical Skills
HR documentation
Payroll administration
IT coordination
Contract administration
Document management
This role is not for someone who simply waits for instructions. We need someone who can identify issues early, propose solutions, and promptly report important matters, progress, and risks to supervisors.
About the Role
We are looking for a reliable, detail-oriented, and proactive Office Administrator to serve as a key support for our team. You will be responsible for daily office administration and standardized management of company accounts, acting as a coordination point between management, employees, and various departments — ensuring accurate information flow, timely task execution, and effective risk identification and handling.
Core Competencies
Sound judgement
Risk awareness
Attention to detail
Prioritisation and time management
Independent thinking
Ability to identify issues and anomalies
Ability to recognise when escalation is required
Practical Skills
HR documentation
Payroll administration
IT coordination
Contract administration
Document management




This role is not for someone who simply waits for instructions. We need someone who can identify issues early, propose solutions, and promptly report important matters, progress, and risks to supervisors.
Key Responsibilities (What You'll Do)
Internal Communication & Coordination:
Accurately communicate management directives, follow up on tasks, and consolidate employee feedback to ensure consistent information flow.
Company Account Management:
Manage designated bank, supplier, and platform accounts per company policy, including documentation, permission management, payment/reimbursement follow-up, and record-keeping.
Cross-Department Coordination:
Coordinate administrative needs and shared resources across departments, clarify task owners and deadlines, and drive tasks to closure.
Meeting & Action Item Management:
Schedule meetings for the Director and management team, prepare materials, record key meeting notes, and track action items to completion.
Risk Identification & Escalation:
Maintain high alertness regarding account permissions, payments, contracts, confidentiality, suppliers, and office safety; promptly report any anomalies.
Proactive Improvement:
Identify operational inefficiencies and propose actionable optimization suggestions.
Progress Reporting:
Provide clear, timely,



and objective progress reports on key tasks.
Qualifications & Requirements (What We're Looking For)
Education:
College degree or above; major in Administration, Business Management, Finance, Accounting, or related fields preferred.
Experience:
2+ years of experience in administration or supporting a management team.
Experience in account management, payment follow-up, or finance support preferred.
Experience in cross-department coordination preferred.
Technical Skills:
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Language Skills:
Strong written and verbal communication skills in Chinese; basic English proficiency preferred.
Key Attributes:
Basic knowledge of finance or account management.
Highly responsible, detail-oriented, proactive, with high risk and confidentiality awareness.
Solid communication and coordination skills; resilient under pressure with the ability to multitask.
Integrity-driven with strong principles and a commitment to compliance.
What We Offer
Compensation:
Competitive salary (negotiable).
Work Environment:
Stable work environment with clear career development paths:
Vertical Growth:
Admin Supervisor $rightarrow$ Admin Manager $rightarrow$ Head of General Management
Horizontal Growth:
Operations, Finance, HR, or Project Management
Culture:
Opportunities to contribute to process improvement and policy development—your ideas will be heard and valued.
Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .
#J-*****-Ljbffr

📌 Ea / Office Administrator(Mandarin Required) (Sydney)
🏢 MyLoans Services Pty
📍 Sydney