The Administration Manager is responsible for leading and managing the company's administration, human resources, financial administration, Integrated Management System (IMS) and business support functions to ensure the organisation operates efficiently, remains compliant and supports the successful delivery of projects. Working closely with the Director and Construction Manager, this role provides strategic leadership across administration, project administration, business systems, compliance and operational support while driving continual improvement throughout the business.
Key responsibilities
Lead and manage the Administration and Project Administration teams, providing leadership, mentoring, performance management and career development.
Develop, implement and continuously improve business systems, administrative processes, policies and procedures to support efficient business operations.
Oversee the day-to-day administration of the business, ensuring effective support is provided across all operational and project activities.
Manage the company's Human Resources functions, including recruitment, onboarding, employee records, training, competency management, performance reviews and workforce compliance.
Maintain and continually improve the Integrated Management System (IMS), ensuring ongoing compliance with ISO ****, ISO ***** and ISO *****.
Oversee HSEQ compliance across the organisation by ensuring policies, procedures, risk management processes, training, audits, corrective actions and legislative obligations are effectively implemented and maintained.
Monitor business compliance and ensure company policies, procedures, licences, certifications, insurances and statutory obligations are maintained and remain audit-ready.
Coordinate the preparation and submission of tenders,



quotations, Expressions of Interest, contractor pre-qualifications and client compliance documentation.
Manage the company's financial administration functions, including budgeting support, forecasting, payroll administration, accounts processes, financial reporting and business performance reporting.
Manage company business systems, software platforms and administrative resources to improve operational efficiency and support organisational growth.
Strong leadership, organisational, analytical and problem-solving skills.
Excellent communication and stakeholder management skills with the ability to build effective working relationships.
About you
Diploma or higher qualification in Business Administration, Business Management, Human Resources, Finance or a related discipline, or equivalent industry experience.
Current C Class Driver's Licence.
Experience with Xero, Microsoft 365, SharePoint and construction management software.
5 years' experience (minimum) managing projects in commercial construction, industrial construction, concrete constructions services or building services.
Demonstrated experience leading administration, project administration and business support functions.
Sound knowledge of Human Resources, financial administration, business operations and organisational governance.
Experience managing Integrated Management Systems (ISO ****, ISO ***** and ISO *****), including audits, document control, compliance and continuous improvement.
Experience coordinating tender submissions, contractor prequalification and contractual administration.
Strong leadership, organisational, analytical and problem-solving skills.
Excellent communication and stakeholder management skills with the ability to build effective working relationships.
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📌 Administration Manager- Civil Construction (Western Australia)
🏢 Ellett Contracting
📍 Western Australia