Commercial Administrator
ManBro Coatings | Sunshine West, Melbourne
About ManBro Coatings
ManBro Coatings is a hands-on manufacturing business with a proud 60-year history, where customer service, quality and getting the job done properly matter. We operate in a rapid-paced environment and rely on clear communication between customers, sales, production, suppliers and accounts.
We are looking for an organised and accurate Commercial Administrator who enjoys variety, takes ownership and can help keep the commercial side of our business running smoothly.
About the Role
You will support day-to-day commercial and administrative operations, from preparing customer quotes through to invoicing completed jobs and processing supplier bills. As an important link across the business, you will help maintain accurate information and keep jobs moving efficiently.
Key Responsibilities
Prepare accurate customer quotations, follow up outstanding quotes and maintain supporting records.
Process customer orders and provide production with complete, accurate job information.
Maintain customer price lists and assist with approved pricing updates and reviews.
Prepare customer invoices, check completed jobs against orders and resolve pricing or invoice discrepancies.
Enter and code supplier bills in Xero, match documentation and reconcile supplier statements.
Respond to customer enquiries, maintain records, prepare reports and provide general business support.
Suggest practical improvements to quoting, pricing, accounts and administration processes.
What Success Looks Like
Quotes completed within
24 hours
.
Customer invoice accuracy of
99% or better
.




Supplier bills entered within
48 hours
.
Customer enquiries answered within the
same business day
.
Accurate pricing records, data entry and documentation, with minimal disputes or corrections.
What We're Looking For
You may have experience in commercial administration, accounts, sales support or customer service. More importantly, you will be reliable, organised and comfortable managing competing priorities.
Previous administration, accounts, sales support or customer service experience.
Experience with
Xero or similar accounting software
.
Good Excel and Outlook skills.
Strong communication, attention to detail, organisation and time management.
Ability to work independently while contributing to a practical team.
Experience in manufacturing, powder coating, metal fabrication, construction or industrial services would be an advantage, as would exposure to quoting, pricing, invoicing, accounts payable or ERP systems.
The Person We're Looking For
You take pride in getting the details right, communicate openly and professionally, solve problems and take ownership rather than waiting to be asked. You are reliable, accountable, willing to learn and comfortable working with different departments.
Why Join ManBro Coatings?
This role offers visibility across sales, quoting, production, accounts, suppliers and customer service. You will have the opportunity to make the role your own, build strong relationships and contribute practical ideas as we improve our systems and processes.
If you enjoy a practical, fast-moving environment and want a role where your contribution genuinely matters, we would love to hear from you.
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